Meeting Type: BCC Work Session
Meeting Date: 8/13/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Mike Howell, Building Official
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Rental of One (1) Copy Machine for the Building Inspection Department Located in Bay Minette, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreement with Sharp Electronics Corporation for the rental of one (1) new copy machine off the State of Alabama bid for thirty-six (36) months effective the date of execution as follows:
Baldwin County Building Inspection Department - Bay Minette
Model: Sharp MX-6071
Price: $217.00
Excess Charge/copy: B/W $0.0054/copy Color $0.0400/copy
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The Building Inspection Department will be opening a new office in Bay Minette, Alabama on September 3, 2019 and they need a copy machine for the new location. Sharp Electronics Corporation has submitted the rental agreement for the new machine. The rental agreement is for thirty-six (36) months and will be rented off the State of Alabama bid and will include all supplies, toner and developer for the machines.
FINANCIAL IMPACT
Total cost of recommendation: $2,604.00
Budget line item(s) to be used: 52710.5223
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State Rental Contract
Reviewed/approved by: David Conner
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/20/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A