Baldwin County, Alabama
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File #: 19-2113    Version: 1
Agenda section: Action Items Status: Passed
File created: 9/24/2019 Meeting type: Baldwin County Commission Regular
On agenda: 10/1/2019 Final action: 10/1/2019
Agenda item title: Contract Extension for Professional Services to Support IBM I Servers (AS400) for the Baldwin County Commission
Attachments: 1. Email D. Pimperl 9.11.19, 2. Contract with D. Pimperl

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/1/2019

Item Status:   New

From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Contract Extension for Professional Services to Support IBM I Servers (AS400) for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Extend the Professional Services Contract with David Pimperl for consulting services to assist with the system administration and support of the County’s IBM I Servers (AS400), at a cost of $85.00 per hour, not to exceed 15 hours per month, for an additional twelve (12) months at the same terms and conditions as stated in the original Contract award on October 3, 2017.  The Contract extension will expire on October 3, 2020.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

10/03/2017 meeting:  Authorized the Chairman to execute a Contract for professional services between the Baldwin County Commission and David Pimperl for Consulting Services to assist with the system administration and support of the County’s IBM I Servers (AS400), at a cost of $85.00 per hour, not to exceed 15 hours per month.  (Contract shall be effective for twelve (12) months commencing immediately upon the same date as its full execution, with an option to issue two (2) twelve (12) month Contract extensions, or extend the first Contract until such a time a new Contract can be bid and awarded.)

 

09/18/2018 meeting:  Extended the Professional Services Contract with David Pimperl for consulting services to assist with the system administration and support of the County’s IBM I Servers (AS400), at a cost of $85.00 per hour, not to exceed 15 hours per month, for an additional twelve (12) months at the same terms and conditions as stated in the original Contract award on October 3, 2017.  The Contract extension will expire on October 3, 2020.

 

Background:  The Commission approved during their October 3, 2017, regular meeting a Professional Services Contract for Consulting Services with David Pimperl to assist with the system administration and support of the County’s IBM I Servers (AS400), at a cost of $85.00 per hour, not to exceed 15 hours per month for twelve (12) months.  These services are an extension of the CIS department to support Probate, Revenue, Building Department and Sales Tax along with all departments that utilize the AS400 on a daily basis.  The Contract terms contained a stipulation that the services could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor.  Any additional contract or extensions will be at the same prices, terms and conditions stated in the original Contract.  The vendor, David Pimperl, has submitted an email agreeing to extend his price for an additional twelve (12) months.  The Contract extension will expire on October 3, 2020.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $15,300.00

 

Budget line item(s) to be used:  51965.5150

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  10/01/2019

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A