Baldwin County, Alabama
Share to Facebook Share to Twitter Bookmark and Share
File #: 19-2115    Version: 1
Agenda section: Action Items Status: Passed
File created: 9/24/2019 Meeting type: Baldwin County Commission Regular
On agenda: 10/1/2019 Final action: 10/1/2019
Agenda item title: Lease of One (1) Postage Machine for the Baldwin County Sheriff's Office Located in Bay Minette, Alabama
Attachments: 1. Lease Agreement Bay Minette Sheriff's Office (REDACTED)

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/1/2019

Item Status:   New

From: Wanda Gautney, Purchasing Director/Chief Anthony Lowery/Connie Dudgeon, Sheriff’s Department Finance Director

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Lease of One (1) Postage Machine for the Baldwin County Sheriff’s Office Located in Bay Minette, Alabama

Body

 

STAFF RECOMMENDATION

Recommendation

Authorize the Chairman to execute the lease agreement with Neopost USA, Inc., (Accurate Control) for the lease of one (1) postage machine off the State of Alabama bid for the Bay Minette Sheriff’s Office for thirty-six (36) months effective upon full execution of agreements as follows:

Bay Minette Sheriff’s Office
Neopost Model IN600AFSH - IN Series 600 Base w/Autofeeder, Sealer & Catch Tray
Neopost INWP5 - IN Series 5 Weighing Platform
Neopost Model IN600AERR - IN Series 600(AF) e-RR Feature & Activation Kit,
with bc Scanner Includes e-RR Rate File w/100 eDel Conf. 100 eSig Conf &
300 eCert Labels                                                                                              
Accounting Package
Rate Protection                                          
Full Coverage Maintenance Contract                                                               
$674.58 per quarter - $2,698.32 per year

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date:  N/A

 

Background:  The lease agreement with Accurate Control (Neopost) of Fairhope for the Postage Machine and Meter for the Bay Minette Sheriff’s Office is expiring.  Neopost is pulling the old machine and replacing it with a new machine off the State of Alabama bid.  The lease agreement is for thirty-six (36) months in the amount of $674.58 per quarter for a total of $2,698.32 per year.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $2,698.32 per year

 

Budget line item(s) to be used:  52100.5227

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard State of Alabama Bid Lease Agreement

 

Reviewed/approved by:  David Conner, County Attorney

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  10/01/2019

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A