Meeting Type: BCC Regular Meeting
Meeting Date: 10/1/2019
Item Status: New
From: Joey Nunnally, P.E., County Engineer
Submitted by: John Sedlack, Design Tech III
______________________________________________________________________
ITEM TITLE
Title
Traffic Signal Installation at the Intersection of County Road 34 (Old Battles Road) and U.S. Highway 98 - Permission to Advertise
Body
STAFF RECOMMENDATION
Recommendation
Approve the Purchasing Manager to place a competitive bid for the installation of a traffic signal at the Intersection of County Road 34 (Old Battles Road) and U.S. Highway 98 once plans and contracts are approved by the Alabama Department of Transportation (ALDOT).
End
BACKGROUND INFORMATION
Previous Commission action/date:
May 7, 2019 - The Commission took the following actions:
1. Approved Resolution # 2019-079 and a Construction Funding Agreement between the Baldwin County Commission and the Alabama Department of Transportation (ALDOT) for the installation of a traffic signal at the intersection of County Road 34 (Old Battles Road) and U.S. Highway 98 using 80% Federal funds and 20% local matching funds; and
2. Approved an Intergovernmental Service Agreement between Baldwin County and the City of Fairhope for the installation of a traffic signal at the intersection of County Road 34 (Old Battles Road) and U.S. Highway 98, with the City of Fairhope providing the local matching funds estimated at $70,000.00, with any overruns being split 50/50 between Baldwin County and the City of Fairhope. Baldwin County will provide services as project manager during Design and Construction of the signal and be responsible for maintenance of the signal after construction; and
3. Approved Resolution # 2019-080 and an Agreement between Baldwin County and the Alabama Department of Transportation (ALDOT) for the installation and maintenance of a traffic signal at the Intersection of County Road 34 (Old Battles Road) and U.S. Highway 98.
Background: On September 13, 2017, Baldwin County requested that ALDOT perform a signal warrant at the intersection of County Road 34 (Old Battles Road) and U.S. Highway 98. ALDOT performed the warrant and found that the signal did satisfy three of the nine warrant criteria: 1) Eight-Hour Vehicle Volume, 2) Four-Hour Vehicle Volume, and 3) Peak Hour.
At the April 25, 2018, Eastern Shore Metropolitan Planning Organization (MPO) meeting, ALDOT requested $275,000.00 in funding to add the signal project to the Adaptive signal system and the MPO Policy Board approved. After receiving high estimates from the existing contractor of the adaptive signal project, a decision was made to set up the signal project as a separate project with ALDOT providing the design, the City of Fairhope providing the local match and Baldwin County letting the project and managing construction. Any overruns will be split 50/50 between Baldwin County and the City of Fairhope.
At the October 24, 2018, MPO meeting the MPO Policy Board approved a new resolution revising the project funding to $350,000.00 with the City of Fairhope providing a $70,000.00 local match.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Purchasing Manager place a competitive bid once approved by the Alabama Department of Transportation. Highway Department complete final approval process with the Alabama Department of Transportation (ALDOT) and submit advertisement to the Purchasing Manager.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A