Baldwin County, Alabama
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File #: 19-2135    Version: 1
Agenda section: Action Items Status: Passed
File created: 9/24/2019 Meeting type: Baldwin County Commission Regular
On agenda: 10/1/2019 Final action: 10/1/2019
Agenda item title: County Information Management System (CIMS) User License Agreement with Diversified Computer Services
Attachments: 1. Agreement

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/1/2019

Item Status:   New

From: Joey Nunnally, P.E., County Engineer
           Cian Harrison, Chief Accountant

Submitted by:  Lisa Sangster, Administrative Support Specialist IV

______________________________________________________________________

 

ITEM TITLE

Title

County Information Management System (CIMS) User License Agreement with Diversified Computer Services

 

Body

STAFF RECOMMENDATION

Recommendation

Approve and authorize the Chairman to execute the County Information Management System (CIMS) Software License Agreement with Diversified Computer Services, LLC which is specifically designed to capture and manage Baldwin County Highway Department data.  (The term of this Agreement shall commence as of October 1, 2019, and shall continue until September 30, 2020, with the understanding this Agreement is subject to earlier termination as provided within the Agreement.)

 

End

BACKGROUND INFORMATION

 

Previous Commission action/date:  Annual

 

Background:  The Commission has approved an annual Software License Agreement with Diversified Computer Services, LLC since 2005.  County Information Management System (CIMS) is designed to capture and manage Baldwin County Highway Department data.  The program generates over 100 detailed reports which increases productivity and simplified information management.  CIMS is beneficial for reporting to the Commission and managing the Baldwin County Highway Department.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $9,000.00

 

Budget line item(s) to be used:  53100.5235

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Yes

 

Reviewed/approved by:  County Attorney

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  N/A

 

Individual(s) responsible for follow up:  Administration Staff

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Administration Staff have two (2) original agreements executed by the Chairman. Send an original agreement to Diversified Computer Services and a copy to the Highway Department (Terri Byrd).

 

Contact:

 

Mr. Danny L. Floyd

Diversified Computer Services

8200 Old Federal Road

Montgomery, Alabama 36117

 

Additional instructions/notes:  N/A