Baldwin County, Alabama
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File #: 19-2141    Version: 1
Agenda section: Action Items Status: Passed
File created: 9/25/2019 Meeting type: Baldwin County Commission Regular
On agenda: 10/1/2019 Final action: 10/1/2019
Agenda item title: Execution of IRS Form 8283 for a Donated Right-of-Way on Project No. 0222211 - Brewer Road from County Road 65 to Poser Road (Tract 12)
Attachments: 1. IRS Form 8283 - Brewer Road (Tract 12) - REDACTED, 2. Fee Simple Warranty Deed, 3. Map

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/1/2019

Item Status:   New

From: Joey Nunnally, P.E., County Engineer

Submitted by:  Lisa Sangster, Administrative Support Specialist IV

______________________________________________________________________

 

ITEM TITLE

Title

Execution of IRS Form 8283 for a Donated Right-of-Way on Project No. 0222211 - Brewer Road from County Road 65 to Poser Road (Tract 12) 

End

 

STAFF RECOMMENDATION

Recommendation

Take the following actions:

 

1. Accept 0.508 acres on Brewer Road from County Road 65 to Poser Road (Tract 12) as a right-of-way donated to Baldwin County by Frances Claire Holk-Jones on August 14, 2019 (Instrument No. 1778075 of Baldwin County Judge of Probate); and

 

2. Related to the aforesaid, authorize the Chairman to execute IRS Form 8283 for the donated right-of-way. 

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date:  N/A

 

Background:  On August 14, 2019, the Baldwin County Highway Department accepted a right-of-way donation on Brewer Road from Ms. Frances Claire Holk-Jones.

 

By the Chairman executing the IRS Form 8283, the County is not indicating that it agrees with the valuation of the property, but rather the County is acknowledging the fact that the County did receive the property.

 

The only part of the form that will be signed by the Chairman is Part IV, Donee Acknowledgement, in which:

 

1. The date of receipt of the donation is acknowledged;

 

2. The County affirms that it will file an IRS information return should it dispose of the property within two (2) years after the date of receipt; and

 

3. The County states whether it intends to use the property for an unrelated use.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  N/A

 

Budget line item(s) to be used:  N/A

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  N/A

 

Individual(s) responsible for follow up:  Administration Staff

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Administration Staff have Chairman sign IRS Form. Mail original to Ms. Frances Claire Holk-Jones and send copy to Debra Morris.

 

Contact:

Ms. Frances Claire Holk-Jones

P.O. Box 610

Foley, Alabama 36535

 

Additional instructions/notes:  N/A