Baldwin County, Alabama
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File #: 19-2199    Version: 1
Agenda section: Consent Status: Passed
File created: 10/8/2019 Meeting type: Baldwin County Commission Regular
On agenda: 10/15/2019 Final action: 10/15/2019
Agenda item title: Baldwin County Solid Waste Uncollectible Residential Accounts
Attachments: 1. Write Offs - 10 - 2019.pdf

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/15/2019

Item Status:   New

From: Terri Graham, Development and Environmental Director
Suzanne Doughty, Senior Accountant

Submitted by:  Suzanne Doughty, Senior Accountant

______________________________________________________________________

 

ITEM TITLE

Title

Baldwin County Solid Waste Uncollectible Residential Accounts

Body

 

STAFF RECOMMENDATION

Recommendation

Approve the attached uncollectible residential garbage accounts list for write-offs in the amount of $234.00.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date:  No

 

Background: 

Date: 10/16/2018 - Commission approved to write off $506.85 of uncollectible residential garbage accounts.

Date: 11/20/2018 - Commission approved to write off $864.10 of uncollectible residential garbage accounts.

Date: 12/18/2018 - Commission approved to write off $706.85 of uncollectible residential garbage accounts.

Date: 01/15/2019 - Commission approved to write off $739.90 of uncollectible residential garbage accounts.

Date: 02/19/2019 - Commission approved to write off $436.00 of uncollectible residential garbage accounts.

Date: 03/19/2019 - Commission approved to write off $685.00 of uncollectible residential garbage accounts.

Date: 04/16/2019 - Commission approved to write off $248.00 of uncollectible residential garbage accounts.

Date: 05/14/2019 - Commission approved to write off $859.00 of uncollectible residential garbage accounts.

Date: 06/18/2019 - Commission approved to write off $1,950.70 of uncollectible residential garbage accounts.

Date: 07/23/2019 - Commission approved to write off $744.00 of uncollectible residential garbage accounts.

Date: 08/20/2019 - Commission approved to write off $2,315.10 of uncollectible residential garbage accounts.

Date: 09/20/2019 - Commission approved to write off $605.00 of uncollectible residential garbage accounts.

 

The accounts listed in the attached spreadsheet all have balances that are uncollectible.  All accounts listed have been thoroughly reviewed by Baldwin County Solid Waste Deputy Solid Waste Officers and/or the Senior Accountant.  All accounts have undergone the following procedure as prescribed for by both State Law and County Commission resolution (where forwarding address is verifiable and within Baldwin County):

 

1. Notice of delinquency provided.  Statement contains “Past Due” watermark.

2. If account is not brought current by the first week of the following billing month, a Notice of Show Cause Hearing is mailed immediately.

3. If account remains delinquent after subsequent attempts to collect, a delinquency letter is sent via the District Attorney’s office.

4. When deemed appropriate, house visits or do not pick-up service orders will be implemented.

5. If account remains delinquent after all attempts to collect (noted above) have been exhausted, the account holder, where appropriate, is referred to the District Attorney for possible criminal prosecution.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $234.00

 

Budget line item(s) to be used:  511.14990 Allowance for uncollectible accounts

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  N/A

 

Individual(s) responsible for follow up:  Solid Waste Collection Administration and Finance and Accounting Department

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  N/A

 

Additional instructions/notes:  N/A