Baldwin County, Alabama
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File #: 19-2206    Version: 1
Agenda section: Consent Status: Passed
File created: 10/8/2019 Meeting type: Baldwin County Commission Regular
On agenda: 10/15/2019 Final action: 10/15/2019
Agenda item title: Competitive Bid #WG18-39A - Annual Rental of Portable Toilets for the Baldwin County Commission
Attachments: 1. WG18-39A Award Listing

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/15/2019

Item Status:   New

From: Wanda Gautney, Purchasing Director/Madison Steele, Horticulturist

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG18-39A - Annual Rental of Portable Toilets for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Extend Competitive Bid WG18-39A - Annual Rental of Portable Toilets to A & M Portables, Inc., for an additional twelve (12) months at the same prices and terms stated in the original bid award on November 20, 2018.  The new extension will expire on November 20, 2020.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

10/16/2018 meeting:  1) Approved the Purchasing Director to re-bid for the Annual Rental of Portable Toilets; and 2) Authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

09/04/2018 meeting:  1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Public Toilets; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

11/20/2018 meeting:  Awarded the bid for the Annual Rental of Portable Toilets to A & M Portables, Inc., as per the attached Award Listing.

 

Background:  The Parks Department is requesting that the Commission extend the bid for the Annual Rental of Portable Toilets with A & M Portables, Inc., that was awarded on November 20, 2018, for twelve (12) months.  The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor.  Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid.  The vendor, A & M Portables, Inc., has submitted an email agreeing to extend the bid prices for an additional twelve (12) months.  The extension will expire on November 20, 2020.  Award Listing attached for review.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Estimated $53,000.00 per year

 

Budget line item(s) to be used:  Various Department Budgets

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  10/15/2019

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A