Baldwin County, Alabama
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File #: 19-2209    Version: 1
Agenda section: Consent Status: Passed
File created: 10/8/2019 Meeting type: Baldwin County Commission Regular
On agenda: 10/15/2019 Final action: 10/15/2019
Agenda item title: Competitive Bid #WG19-54 - Provision of Labor and Equipment for Asphalt Placement for the Baldwin County Commission
Attachments: 1. WG19-54 Award Listing, 2. Contract Ammons & Blackmon, 3. Contract Mobile Asphalt Co.

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/15/2019

Item Status:   New

From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG19-54 - Provision of Labor and Equipment for Asphalt Placement for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Award the bid for the Provision of Labor and Equipment for Asphalt Placement as per the attached Award Listing to Ammons & Blackmon Construction, LLC, as the Prime Contractor and Mobile Asphalt Co., LLC, as the Secondary Contractor and authorize the Chairman to execute the attached Contracts.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

09/03/2019 meeting:  1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision Labor and Equipment for Asphalt Placement; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

Background:  Bids were opened in the Purchasing Conference Room on September 24, 2019 at 2:30 P.M.  Two (2) bids were received.  The bid had two (2) options in the specifications.  Option 1 is for the contractor to start work within 14 calendar days of issuance of Notice to Proceed and Option 2 is for the contractor to start work within 7 calendar days of the issuance of Notice to Proceed.  The bid will be awarded to a Prime and Secondary Contractor so if for some reason the Prime Contractor does not or cannot start work within the time stated, the County reserves the option to use the Secondary Vendor to perform the work as stated in bid specifications.  The lowest responsible bidder, who met all the specifications, was Ammons & Blackmon Construction, LLC, as the Prime Contractor and Mobile Asphalt Co, LLC, as the Secondary Contractor as per the attached Contract.  Award Listing attached.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Variable

 

Budget line item(s) to be used:  Various Highway Budgets

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  10/15/2019

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidders

 

Additional instructions/notes:  N/A