Baldwin County, Alabama
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File #: 19-2224    Version: 1
Agenda section: Consent Status: Passed
File created: 10/8/2019 Meeting type: Baldwin County Commission Regular
On agenda: 10/15/2019 Final action: 10/15/2019
Agenda item title: Contract for Expanding ArcGIS Online Platform and GIS Database Support Services for the Baldwin County Commission
Attachments: 1. KCS_Services Proposal, 2. Contract GIS Support Services

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/15/2019

Item Status:   New

From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director/Kenny MciIwain, GIS Manager

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Contract for Expanding ArcGIS Online Platform and GIS Database Support Services for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Approve the Contract with Keet Consulting Services, LLC, for Expanding ArcGIS Online Platform and GIS Database Support Services as follows and authorize the Chairman to execute the Contract. (Contract effective for thirty-six (36) months commencing on the same date as full execution).

Annual Support Cost for Hosting ArcGIS
Year 1:  $24,400.00
Year 2:  $23,400.00
Year 3:  $23,400.00

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date:  N/A

 

Background:  The CIS Staff is requesting that the Commission approve a Contract with Keet Consulting Services, LLC, for expanding the Baldwin County’s ArcGIS Online abilities and GIS database support services.  During the October 4, 2016 meeting the Commission awarded a Contract through a Request for Proposals process with Keet Consulting Services, LLC.  The County only received one proposal.  The original three-year Contract is set to expire on November 1, 2019.  Keet Consulting Services, LLC, submitted a new quoted for the ArcGIS Server Hosting as follows:  Annual Support cost for Year 1 - $24,400.00; Year 2 - $23,400,00; Year 3 - $23,400.00.  Funds have been budgeted to cover any expenses incurred in Fiscal Year 2020.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $24,400.00 year 1

 

Budget line item(s) to be used:  51965.5151.1506

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard County Contract

 

Reviewed/approved by:  David Conner, County Attorney

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  10/15/2019

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A