Meeting Type: BCC Regular Meeting
Meeting Date: 10/15/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director/Kenny MciIwain, GIS Manager
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Contract for Expanding ArcGIS Online Platform and GIS Database Support Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Approve the Contract with Keet Consulting Services, LLC, for Expanding ArcGIS Online Platform and GIS Database Support Services as follows and authorize the Chairman to execute the Contract. (Contract effective for thirty-six (36) months commencing on the same date as full execution).
Annual Support Cost for Hosting ArcGIS
Year 1: $24,400.00
Year 2: $23,400.00
Year 3: $23,400.00
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The CIS Staff is requesting that the Commission approve a Contract with Keet Consulting Services, LLC, for expanding the Baldwin County’s ArcGIS Online abilities and GIS database support services. During the October 4, 2016 meeting the Commission awarded a Contract through a Request for Proposals process with Keet Consulting Services, LLC. The County only received one proposal. The original three-year Contract is set to expire on November 1, 2019. Keet Consulting Services, LLC, submitted a new quoted for the ArcGIS Server Hosting as follows: Annual Support cost for Year 1 - $24,400.00; Year 2 - $23,400,00; Year 3 - $23,400.00. Funds have been budgeted to cover any expenses incurred in Fiscal Year 2020.
FINANCIAL IMPACT
Total cost of recommendation: $24,400.00 year 1
Budget line item(s) to be used: 51965.5151.1506
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract
Reviewed/approved by: David Conner, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/15/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A