Meeting Type: BCC Regular Meeting
Meeting Date: 11/5/2019
Item Status: New
From: Terri Graham, Development and Environmental Director
Suzanne Doughty, Senior Accountant
Submitted by: Suzanne Doughty, Senior Accountant
______________________________________________________________________
ITEM TITLE
Title
*Renewal of Solid Waste Collections Service Agreement between the Baldwin County Commission and Property Owners Association of Spanish Cove, Inc.
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Solid Waste Collections Service Agreement between the Baldwin County Commission and the Property Owners Association of Spanish Cove, Inc. This agreement shall become effective April 1, 2020. This Agreement shall be renewed automatically for succeeding terms of thirty-six (36) months each. Either party may terminate this Agreement, with or without cause or reason, by giving the other party ninety (90) days written notice, with such notice being effective upon and the ninety (90) day period running from the date of mailing such written notice. This agreement is consistent with Resolution #2017-020, adopted by the Baldwin County Commission on November 1, 2016. The approval of this agreement is being requested early to allow the Property Owners Association of Spanish Cove, Inc., time to approve the Agreement during their regularly scheduled board meeting date of November 21, 2019.
2) Approve the First Addendum to the Agreement which allows Baldwin County Solid Waste/Baldwin County Commission to provide one roll-off recycling container to the Property Owners Association of Spanish Cove, Inc., for a trial period of one year at no charge.
End
BACKGROUND INFORMATION
Previous Commission action/date: 01/17/2017
Background: On January 17, 2017, the Baldwin County Commission approved Collections and Billing Agreement with Property Owners Association of Spanish Cove, Inc.
On December 8, 2016, the Property Owners Association of Spanish Cove, Inc., adopted Resolution No. 16-56 to continue service agreement with Baldwin County Solid Waste/Baldwin County Commission for the collection and billing of residential waste services in Spanish Cove (with rate changes noted below). The Agreement is consistent with Resolution #2017-020, adopted by the Baldwin County Commission on November 1, 2016.
The rates for collection services are hereby established as $16.00 per residential unit per month for once a week pickup, which includes County owned cart provided. Residents will be required to use County provided carts. An additional county cart may be rented for $5.00 per month charge.
The rate of each seasonally occupied residential unit for once a week pickup, which includes County owned cart provided, is $8.00 per month or $96.00 annually, for each year of “seasonal” service.
On February 4, 2014, the Baldwin County Commission approved Collections and Billing Agreement with Property Owners Association of Spanish Cove, Inc.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: needs review by County Attorney- mnm
Additional comments: Agreement attached is the same verbiage as past approved agreements with Association dated January 17, 2017, and February 4, 2014.
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/11/2019
Individual(s) responsible for follow up: Terri Graham, Development and Environmental Director
Administration - Letter to Property Owners Association of Spanish Cove, Inc., (include agreement to be executed - Chairman signs last)
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Property Owners Association of Spanish Cove, Inc.
Attn: Pete Garafola
P.O. Box 388
Lillian, Alabama 3654
Additional instructions/notes: N/A