Meeting Type: BCC Regular Meeting
Meeting Date: 11/5/2019
Item Status: New
From: Wayne Dyess, County Administrator; Anu Gary, Administrative Services Manager; Violetta Smith, Elections Coordinator; Kenny McIlwain, GIS Manager
Submitted by: Anu Gary, Administrative Services Manager
______________________________________________________________________
ITEM TITLE
Title
Voting Administration - Changes to Various Baldwin County Voting Precincts
Body
STAFF RECOMMENDATION
Recommendation
Adopt Resolution #2020-016, which amends Resolution #2018-043, to provide for certain changes affecting voting, in conformance with applicable Alabama law, specifically to:
1) REALIGNMENT OF VOTING PRECINCT BOUNDARIES
Authorize the realignment of the boundaries of Baldwin County Voting Precinct No. 23 (Belforest) and Baldwin County Voting Precinct No.49 (Fairhope East), said realignment taking into Baldwin County Voting Precinct No. 43 (Fairhope 3Circle) certain limited areas of Baldwin County Voting Precinct No. 23 and No. 49.
2) DIVISION OF EXISTING VOTING PRECINCTS TO CREATE AN ADDITIONAL, NEW VOTING PRECINCT AND DESIGNATION OF VOTING LOCATION FOR THE NEWLY CREATED VOTING PRECINCT
Authorize the division of Baldwin County Voting Precinct No. 49 (Fairhope East) and Voting Precinct No. 44 (Barnwell), said divisions combined creating a new Baldwin County Voting Precinct No. 50 (Fairhope South) and designating Mars Hill Church, located at 17176 South Greeno Road, Fairhope, Alabama, as the Voting Place for said new Voting Precinct No. 50.
[Current Precinct No. 49 will be split along CR 44 and CR 13 with the portion south of CR 44 being designated as a new Precinct No. 50 and the portion east of CR 13 being moved to Precinct 43, with the portions north of CR 44 and west of CR 13 remaining as Precinct No. 49. The Fairhope Avenue Baptist Church will remain as the polling place for Precinct No. 49.
Current Precinct No. 44 will be split along CR 24 with the north portion of the Precinct being designated as a new Precinct No. 50 and the south portion of the Precinct remaining as Precinct No. 44. The Barnwell Volunteer Fire Department will remain as the polling place for Precinct No. 44.]
3) RELOCATION OF VOTING PLACES
Relocate the voting place for Voting Precinct No. 2 (Tensaw) from the old Tensaw Volunteer Fire Department to the new Tensaw Volunteer Fire Department, located at 65123 Highway 59, Stockton, Alabama.
4) NOTIFICATION OF COMMISSION ACTION
Authorize the Chairman to execute correspondence informing the voting place(s) involved of the changes affecting voting in Baldwin County, Alabama, and informing the required State and local governmental agencies of the changes to Baldwin County, Alabama, voting precincts.
End
BACKGROUND INFORMATION
Previous Commission action/date: January 16, 2018 - Resolution #2018-043 was adopted by the Commission, which approved various voting changes.
Background: Pursuant to §17-6-6 (a) Code of Alabama 1975, as amended, the County Commission of Baldwin County, Alabama, retains the sole authority to change the configuration, boundaries, or designation of the Voting Precincts in Baldwin County, Alabama, and, furthermore, any change so determined shall be adopted by resolution. Pursuant to §17-6-4 Code of Alabama 1975, as amended, the County Commission of Baldwin County, Alabama, is, authorized to designate and select a Voting Place for each Voting Precinct.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: Time sensitive
Individual(s) responsible for follow up: Administration - TIME SENSITIVE
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1. Letter and Resolution to:
Baldwin County Probate Court
ATTN: Judge of Probate Harry D’Olive
2. Letter and Resolution to:
Board of Registrars
ATTN: Chairperson Betty Sweet
3. (Certified Mail) Letter and Resolution to:
Reapportionment Office
ATTN: Donna Shanholtzer, Director
Alabama State House
11 South Union Street
Room 303
Montgomery, Alabama 36130
cc: David Brewer, Chief of Staff, Alabama Secretary of State
David.Brewer@sos.alabama.gov
●Public Notice to media, county facilities, county website
●Update Voting Locations Physical Address List on county website
●Update Voting Contacts List and email to Violetta Smith, Elections Coordinator
●Update Voting webpage for changes in precincts and upload resolution and notice to the page
●Update mailing list for election notices (physical and mailing incl. labels)
●Update Public Voting Precincts Map on Probate website (K. McIlwain, CIS)
Correspondence to Precincts (separate letters) via US Mail and Email to:
1) Monica Taylor - Send correspondence regarding Commission action above to newly created Precinct 50 and Precinct 2, where polling location changed.
2) Miranda McKinnon - Send 2020 Presidential Election Cycle polling place notification letters to newly created Precinct 50 and Precinct 2, where polling location changed.
Precinct 2
Tensaw Volunteer Fire Department
Chief Darren Slaughter
P.O. Box 148
Stockton, Alabama 36579
dslaughter@nbumail.com <mailto:dslaughter@nbumail.com>
Precinct 50
Mars Hill Church
Mark Rudd, Administrative Pastor
82 Plantation Pointe Road #169
Fairhope, Alabama 36532
mrudd@pomh.org <mailto:mrudd@pomh.org>
3) Anu Gary - Email distribution list, bcc: email to all 50 Precincts, reminder of 2020 Presidential Election Cycle election dates. Verify email list is up to date and correct to be used for the future.
Additional instructions/notes: N/A