Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Terri Graham, Solid Waste Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Rental of Four (4) New Copy Machines for Various Baldwin County Solid Waste Offices Located in Summerdale and Loxley, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreements with Sharp Electronics Corporation for the rental of four (4) new copy machines off the State of Alabama bid for thirty-six (36) months effective the date of execution as follows:
Maintenance Shop - Magnolia Landfill - Summerdale
Model: Sharp MX-4071
Price: $168.49
Excess Charge/copy: Color $0.0450/copy B/W $0.0065/copy
Solid Waste Collections Dept. - Summerdale
Model: Sharp MX-6071
Price: $209.31
Excess Charge/copy: Color $0.0400/copy B/W $0.0054/copy
Scale House - Magnolia Landfill - Summerdale
Model: Sharp MX-4071
Price: $168.49
Excess Charge/copy: Color $0.0450/copy B/W $0.0065/copy
MacBride Landfill - Loxley
Model: Sharp MX-4071
Price: $168.49
Excess Charge/copy: Color $0.0450/copy B/W $0.0065/copy
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The current copy machines rental agreements for the Solid Waste Offices located in Summerdale and Loxley, Alabama have expired. Sharp Electronics Corporation has submitted the rental agreements to replace the old copy machines with new machines. The rental agreement is for thirty-six (36) months off the State of Alabama bid and will include all supplies, toner and developer. The new cost proposal is $714.78 per month.
FINANCIAL IMPACT
Total cost of recommendation: $8,577.36 per year
Budget line item(s) to be used: Various Solid Waste Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State Bid Rental Agreement
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/19/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A