Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Terri Graham, Solid Waste Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Lease of One (1) Postage Machine for the Baldwin County Solid Waste Department Located at the Magnolia Landfill
Body
STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the lease agreement with Neopost USA Inc. (Accurate Control of Fairhope) for the lease of one (1) postage machine off the State of Alabama bid for thirty-six (36) months for the Solid Waste Department located at the Magnolia Landfill effective upon full execution of agreement as follows:
Solid Waste Department - Magnolia Landfill
Neopost Model IN360SH-P5 - IN360 Base w/5lb Integrated Weigh Platform, Moistener & Catch Tray
IN3ERR - IN360 e-RR activation & starter kit, include e-RR SW & Rate File w/50 eDel
Conf, 50 eSig Conf & 100 eCert labels
INSCAN - IN USB Barcode Scanner for Department Scanning or eServices
Accounting Package, Rate Protection & Full Coverage Maintenance Contract
$370.56 per quarter - $1,482.24 per year
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The lease agreement with Accurate Control (Neopost) of Fairhope for the Postage Machine and Meter for the Solid Waste Department located at Magnolia Landfill is expiring. Neopost is pulling the old machine and replacing it with a new machine off the State of Alabama bid. The lease agreement is for thirty-six (36) months in the amount of $370.56 per quarter for a total of $1,482.24 per year.
FINANCIAL IMPACT
Total cost of recommendation: $1,482.24 per year
Budget line item(s) to be used: 54100.5229
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Bid Agreement
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/19/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A