Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2019
Item Status: New
From: Huey Hoss Mack, Sheriff of Baldwin County
Submitted by: Connie Dudgeon, Director of Finance, BCSO
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ITEM TITLE
Title
Baldwin County Sheriff’s Office Equitable Sharing Agreement and Certification Report for the Department of Justice and the Department of Treasury for Fiscal Year Ending September 30, 2019
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Baldwin County Sheriff’s Office to submit the Equitable Sharing Agreement and Certification Report for Fiscal Year 2018-2019, to the U.S. Department of Justice, detailing the funds received and spent by the Baldwin County Sheriff’s Office from federal forfeited cash and property from cases that the Baldwin County Sheriff’s Office has participated in during Fiscal Year 2018-2019; and
2) Authorize Connie Dudgeon, Director of Finance for the Baldwin County Sheriff’s Office to upload the Agreement to the Department of Justice through their eShare portal.
End
BACKGROUND INFORMATION
Previous Commission action/date:
11/20/2018 - Approved the Baldwin County Sheriff’s Office to submit the Equitable Sharing Agreement and Certification Report for Fiscal Year 2017-2018 to the U.S. Department of Justice detailing the funds received and spent by the Baldwin County Sheriff’s Office from federal forfeited cash and property from cases that the Baldwin County Sheriff’s Office has participated in during Fiscal Year 2017-2018; and Authorized Connie Dudgeon, Director of Finance for the Baldwin County Sheriff’s Office, to upload the Agreement to the Department of Justice through their eShare portal.
Background: The Baldwin County Sheriff’s Office participates in the Federal Equitable Sharing Program with the Department of Justice and the Department of Treasury. The Baldwin County Sheriff’s Office receives forfeited cash and property from federal cases that the Baldwin County Sheriff’s participates in. An annual report is required to be submitted within sixty (60) days of the fiscal year end to the Department of Justice and Department of Treasury showing the amount of funds the Baldwin County Sheriff’s Office received during the fiscal year and how those funds were used. The Office of Examiners of Public Accounts audits this account each year.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administrative Staff and BCSO Director of Finance
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1. Administrative Staff: Send executed Agreement to Connie Dudgeon at BCSO
2. Mrs. Dudgeon will upload the Agreement to the Department of Justice and will provide the Baldwin County Commission verification for their records that the Agreement was uploaded and accepted by the Department of Justice.
Additional instructions/notes: N/A