Meeting Type: BCC Regular Meeting
Meeting Date: 1/7/2020
Item Status: New
From: Wayne Dyess, County Administrator
Submitted by: Anu Gary, Administrative Services Manager
______________________________________________________________________
ITEM TITLE
Title
Resolution #2020-050 of the Baldwin County Commission - Amending and Reconfirming the "Divisional Resolution of the Baldwin County Commission"
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2020-050 (Divisional Resolution of the Baldwin County Commission), which amends Resolution #2019-084 of the Baldwin County Commission, said amendment related to cancelling the Baldwin County Commission Department Head meetings; and
2) Reconfirm the "Divisional Resolution of the Baldwin County Commission," codified as Resolution #2020-050 of the Baldwin County Commission which effected certain procedural requirements and prescribed other permitted duties as enumerated at Act No. 239 (1931), as amended, and other applicable law.
End
BACKGROUND INFORMATION
Previous Commission action/date:
November 14, 2018 - Resolution #2019-001 was adopted during the Baldwin County Commission's first Regular (Organizational) Meeting for the 2018-2022 Term.
January 2, 2019 - Due to scrivener’s error in the "Divisional Resolution of the Baldwin County Commission," codified as Resolution #2019-001 of the Baldwin County Commission, which was adopted November 14, 2018, corrected certain dates (month/year) in the rotation schedule listed for the Baldwin County Commission Work Session meetings; and Reconfirmed the "Divisional Resolution of the Baldwin County Commission," codified as Resolution #2019-001 of the Baldwin County Commission which effected certain procedural requirements and prescribed other permitted duties as enumerated at Act No. 239 (1931), as amended, and other applicable law.
May 7, 2019 - Adopted Resolution #2019-084 (Divisional Resolution of the Baldwin County Commission), which amends Resolution #2019-001 of the Baldwin County Commission, said amendment related to revising the location where the Baldwin County Commission Road and Bridge Division meetings shall be held.
Background: The "Divisional Resolution of the Baldwin County Commission” provides for certain designations of Baldwin County Commissioner duties and other procedural requirements found in Alabama law (whether Baldwin County local law or general Alabama law).
This request is for the Baldwin County Commission to amend the Divisional Resolution (Resolution #2019-084), said amendment cancelling the Baldwin County Commission Department Head meetings; and in addition, reconfirming the instrument known as the "Divisional Resolution" is to recognize the applicable 1931 Baldwin County local law which established the Baldwin County Commission as it envisioned the annual designation of the four "Divisions" (i.e. Chairman and Purchasing Division, Road and Bridge Division, Finance and Taxation Division and Industrial and Civic Division) to be made in January of each year; therefore, the "Divisional Resolution" is placed on the agenda each January to reconfirm said designations.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up:
1) Administration (Tawanda Gulley):
Send Public Notice to Media/BCC Contacts
Upload Notice to county website
Post Notices at courthouse and facilities
Update Legistar calendar/Insite online meetings calendar (remove meetings)
Update Upload Log
Update 4BCC Outlook Calendar (remove meetings, send cancellation notice)
Email Facility Coordinator (Lisa Sangster) for meeting room
2) Upload fully executed Resolution to BCAP (Monica English)
3) Revised 2020 BCC Meetings Notice (Miranda McKinnon)
Send Public Notice to Media/BCC Contacts
Upload Notice to county website
Post Notices at courthouse and facilities
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A