Meeting Type: BCC Work Session
Meeting Date: 1/14/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG20-05 - Purchase of One (1) Trailer Mounted Bituminous Machine for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to Jace Chandler & Associates, Inc., for the purchase of one (1) Trailer Mounted Bituminous Machine as follows:
Bid Amount: $26,795.00
Make/Model: Downing Mfg., Inc./Model 2001-2
Delivery Time: 45 days after receipt of order
End
BACKGROUND INFORMATION
Previous Commission action/date:
11/19/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the purchase of One (1) Trailer Mounted Bituminous Machine and authorized the Purchasing Director to place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on December 9, 2019 at 1:30 P.M. One (1) bid was received. Recommend the Commission award the bid to Jace Chandler & Associates, Inc., in the amount of $26,795.00 for the purchase of one (1) new trailer mounted bituminous machine.
Seventy-five (75) Vendors registered on the County website and were notified by email as well as sent a postcard, via U.S. Postal Service notifying them of this solicitation.
FINANCIAL IMPACT
Total cost of recommendation: $26,795.00
Budget line item(s) to be used: 53135.5560
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/21/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder
Additional instructions/notes: N/A