Meeting Type: BCC Work Session
Meeting Date: 1/14/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Wayne Dyess, County Administrator/Matthew Brown, BRATS Director
Submitted by: Loren B. Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-02A - Provision of Charter Transportation Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for the Provision of Charter Transportation Services to Covenant Elite Charters & Tours, LLC, as per the attached Award Listing and authorize the Chairman to execute the Contract. (Contract effective immediately upon the same date as its full execution for twelve (12) months.)
End
BACKGROUND INFORMATION
Previous Commission action/date:
10/15/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Charter Transportation Services for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
11/19/2019 meeting: Authorized the Purchasing Director to re-bid for the Provision of Charter Transportation Services and authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on December 19, 2019 at 1:30 P.M. One (1) bid was received. Recommend the Commission award the bid to Covenant Elite Charters & Tours, LLC as per the attached award listing and authorize the Chairman to execute the Contract for the Provision of Charter Transportation Services.
Forty (40) vendors registered on the County website and were notified of this solicitation by email as well as sent a postcard via the U.S. Postal Service. Six (6) additional vendors were mailed a bid packet via the U.S. Postal Service upon request.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: 51935
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard Professional County Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/21/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder
Additional instructions/notes: N/A