Meeting Type: BCC Regular Meeting
Meeting Date: 1/21/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Dean Mott, Chief Probate Clerk
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Rental of One (1) Copy Machine for the Baldwin County Probate Office located in Bay Minette, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreement with Sharp Electronics Corporation for the rental of one (1) new copy machine off the State of Alabama bid for thirty-six (36) months effective the date of execution as follows:
Location: Probate Office - Bay Minette (Probate Court Division)
Model: MX-4071
Price: $159.38/month
Excess Charge/copy: $0.0450/color & .0065/B/W copy
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The Probate Court Division located in Bay Minette rental agreement for their current copy machine has expired. Sharp Electronics Corporation has submitted a rental agreement to replace the copy machine with a new machine. The rental agreement is for thirty-six (36) months and will be leased off the State of Alabama bid. The copy machine rental includes all supplies, toner and developer. The new cost proposal will be $159.38 per month. This is a cost savings of $408.48 per year.
FINANCIAL IMPACT
Total cost of recommendation: $1,912.56 per year
Budget line item(s) to be used: 51300.5223
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State Contract Rental Agreement
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/21/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A