Meeting Type: BCC Regular Meeting
Meeting Date: 1/21/2020
Item Status: New
From: Deidra Hanak, Personnel Director
Ken Strong, Risk Manager
Wanda Gautney, Purchasing Director
Submitted by: Deidra Hanak, Personnel Director
______________________________________________________________________
ITEM TITLE
Title
Personnel Department - Purchase of Automated External Defibrillators (AED) for Various County Buildings
Body
STAFF RECOMMENDATION
Recommendation
Approve the purchase and authorize the Purchasing Director to issue a purchase order of thirty-one (31) Automated External Defibrillators (AEDs) for various County buildings to CINTAS in the amount of $52,574.45 off the Omnia U.S. Communities National Contract.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: During the October 8, 2019, Work Session, adding AEDs to County buildings was discussed. The Risk Manager and Safety Coordinator met with the departments and inspected sites and determined the number of AEDs that need to be rented. Cintas quoted a lease price of $89.00 per month/per AED for 31 AEDs ($33,108.00 annually). After further research, it was determined that it is more cost effective to purchase the AEDs for $52,574.45 and pay an annual fee for service maintenance. The AED units will be purchased off the Omnia U.S. Communities National Contract. The Alabama Department of Public Accounts has stated in a letter to all public entities that based on their review of the competitive bidding process used by U.S. Communities that all Alabama entities may use the Omnia U.S. Communities contract if it is verified whether or not the goods are either not at the time available on the state purchasing program or are available at a price equal to or less than that on the state purchasing program. The Purchasing Director has verified that the AED’s are not available on the State of Alabama contract.
FINANCIAL IMPACT
Total cost of recommendation: $52,574.45 plus approximately $1,519.00 annually for service maintenance
Budget line item(s) to be used: 51962.5206
If this is not a budgeted expenditure, does the recommendation create a need for funding? Any necessary budget adjustment will be made during the mid-year budget amendment
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Personnel Director/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A