Meeting Type: BCC Regular Meeting
Meeting Date: 1/21/2020
Item Status: New
From: Joey Nunnally, P.E., County Engineer
Submitted by: Lisa Sangster, Administrative Support Specialist IV
______________________________________________________________________
ITEM TITLE
Title
Execution of IRS Form 8283 for a Donated Right-of-Way on Project No. 0220319 - Woodland Acres Lane
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1. Accept 0.352 acres on Woodland Acres Lane as a right-of-way donated to Baldwin County by the Woodland Acres Property Owners Association on October 23, 2019 (Instrument No. 1792635 of Baldwin County Judge of Probate); and
2) Related to the aforesaid, authorize the Chairman to execute IRS Form 8283 for the donated right-of-way.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: On October 23, 2019, the Baldwin County Highway Department accepted a right-of-way donation on Woodland Acres Lane from the Woodland Acres Property Owners Association.
By the Chairman executing the IRS Form 8283, the County is not indicating that it agrees with the valuation of the property, but rather the County is acknowledging the fact that the county did receive the property.
The only part of the form that will be signed by the Chairman is Part IV, Donee Acknowledgement, in which:
1) The date of receipt of the donation is acknowledged;
2) The County affirms that it will file an IRS information return should it dispose of the property within two (2) years after the date of receipt; and
3) The County states whether it intends to use the property for an unrelated use.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration Staff have Chairman sign IRS Form. Mail original to the Woodland Acres Property Owners Association and send copy to Debra Morris.
Contact:
Woodland Acres Property Owners Association
18331 Woodland Acres Lane
Loxley, Alabama 36551
Additional instructions/notes: N/A