Meeting Type: BCC Regular Meeting
Meeting Date: 2/4/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Junius Long, Building Facilities Coordinator
Submitted by: Loren B. Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-09 - Purchase and Installation of One (1) New 80 Ton HVAC Chiller at the Baldwin County Satellite Courthouse Located in Foley, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to the lowest bidder, Lower Alabama Heating, Cooling and Refrigeration, LLC, as follows and authorize the Chairman to execute the Contract. (Contract will be effective immediately upon the same date as its full execution after notice to proceed is issued.)
Make/Model: Carrier 30 RAP Chiller
Amount Bid: $71,000.00
Completion Time: 90 Days
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/17/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Purchase and Installation of One (1) New 80 Ton HVAC Chiller at the Baldwin County Satellite Courthouse Located in Foley, Alabama; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on January 10, 2020 at 1:30 P.M. Five (5) bids were received. Recommend the Commission award the bid to the lowest bidder, Lower Alabama Heating, Cooling and Refrigeration, LLC, and execute the Contract for the Purchase and Installation of One (1) New 80 Ton HVAC Chiller at the Baldwin County Satellite Courthouse Located in Foley, Alabama. Bid Tabulation is attached for review.
FINANCIAL IMPACT
Total cost of recommendation: $71,000.00
Budget line item(s) to be used: 51555.5524.401
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/04/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A