Meeting Type: BCC Work Session
Meeting Date: 2/11/2020
Item Status: New
From: Wanda Gautney, Purchasing Director; Joey Nunnally, County Engineer; Frank Lundy, Maintenance Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG19-12 - Provision of Janitorial Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Terminate the Janitorial Contract with Enmon Enterprises, d/b/a Jani-King of Mobile, for services provided at the Parks Building and Highway Barn & Maintenance Building located in Silverhill and the Highway Barn & Maintenance Building located in Bay Minette and authorize the Chairman to write a letter to Enmon Enterprises, d/b/a Jani-King of Mobile, terminating the services with the required 30 days notification.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/18/2018 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Janitorial Services for the Baldwin County Commission 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
01/15/2019 meeting: Awarded the bid to the lowest bidders, Enmon Enterprises, LLC, d/b/a Jani-King of Mobile and TTB Inc., d/b/a Service Master Action Cleaning, Jazzy Clean Janitorial for the Provision of Janitorial Services as per the attached Award Listing.
Background: The bid for janitorial services was awarded to Enmon Enterprises, d/b/a Jani-King of Mobile, for the Parks Building and Highway Barn & Maintenance Building located in Silverhill and the Bay Minette Highway Barn & Maintenance Building on January 15, 2019 for three (3) years. The services cost $207.96 per month for the Silverhill Parks Building; Silverhill Highway Barn & Maintenance Building $307.29 per month, and $259.07 per month at the Bay Minette Highway Barn & Maintenance Building. The bid specifications states “the janitorial services to be provided by this bid may be terminated by either party upon written notification by US Certified Mail, such termination to take effect thirty (30) days after receipt of such written notification”. The County Engineer, Joey Nunnally is requesting that the Commission terminate the services with Jani-King of Mobile for the Highway Maintenance Buildings and the Parks Building which is located next to the Silverhill Highway facility.
FINANCIAL IMPACT
Total cost of recommendation: cost savings of $9,291.81 per year
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/18/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A