Meeting Type: BCC Work Session
Meeting Date: 2/11/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-15 - Provision of Roadway Pipe for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for the Provision of Roadway Pipe to the lowest responsible bidders, Alabama Pipe & Supply Co., Inc., and Fortiline Waterworks, as per the attached Award Listings.
End
BACKGROUND INFORMATION
Previous Commission action/date:
01/07/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Roadway Pipe; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on January 27, 2020, at 2:00 P.M. Five (5) bids were received. Bids were solicited in four (4) categories. Bids were awarded to the lowest responsible bidders in the following three (3) categories as per the attached Award Listings: Pipe, Concrete - Circular & Arch, High Density Polyethylene Corrugated Pipe, and High-Performance Polypropylene Pipe. No award is being made for the following category: Pipe - Corrugated Round & Arch Bituminous Coated (Metal). The only bid received from Gulf Atlantic Culvert for this category is an out-of-state company that is not registered with the Alabama Secretary of State as a foreign corporation to do business in Alabama and did not include a bid bond as was required in the bid specifications. The Highway Department will use the Association of County Commission of Alabama (ACCA) yearly bid to purchase the Corrugated Pipe. Recommend the Commission award the bid to the lowest responsible bidders as per the attached Award Listings for each category of headings for the Provision of Roadway Pipe. Bid Tabulations and Award Listings are attached.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/18/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A