Meeting Type: BCC Regular Meeting
Meeting Date: 2/18/2020
Item Status: New
From: Wanda Gautney, Purchasing Director; Junius Long, Building Facilities Coordinator
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-07 - Labor and Incidental Materials for Roof Replacement and Maintenance to Various County Buildings for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for Labor and Incidental Materials for Roof Replacement and Maintenance to Various County Buildings to the lowest bidder, Nations Roof Central, LLC, as per the attached Award Listing and authorize the Chairman to execute the Contract effective not more than 90 days after the Notice to Proceed is issued.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/03/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Labor and Incidental Materials for Roof Replacement and Maintenance to various County Buildings; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised; and 3) Approved and authorized the Purchasing Director to issue a Purchase Order to Garland/DBS, Inc., in the amount of $215,791.89 not to exceed $218,000.00 for the roofing materials which are being purchased off the U. S. Communities Contract.
Background: Bids were opened in the Purchasing Conference Room on January 22, 2020 at 1:30 P.M. Four (4) bids were received. Recommend the Commission award the bid (Option #1 & Option #2 & #3) to the lowest responsible bidder, Nations Roof Central, LLC, as per the attached Award Listing for the Labor and Incidental Materials for Roof Replacement and Maintenance to Various County Buildings. Bid Tabulation is attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Estimated $421,211.00
Budget line item(s) to be used: 51555.5524.113002, 51555.5231.1, 55330.5231.1
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional & Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/18/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A