Meeting Type: BCC Regular Meeting
Meeting Date: 2/18/2020
Item Status: New
From: Wanda Gautney, Purchasing Director; Joey Nunnally, County Engineer; Seth Peterson, Design Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
STPOA-0042 (537) BCP-0209719 Traffic Light Installation at the Intersection of U.S. Highway 98 and County Road 34 for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for STPOA-0042 (537) BCP-0209719 Traffic Light Installation at the Intersection of U.S. Highway 98 and County Road 34 to the lowest bidder with Bid Additive 1 included, Ingram Signalization, Inc., Bid Amount $417,400.00; and authorize the Chairman to execute the Contract.
End
BACKGROUND INFORMATION
Previous Commission action/date:
10/01/2019 meeting: 1) Approved the Purchasing Director to place a competitive bid for the installation of a traffic signal at the Intersection of County Road 34 (Old Battles Road) and U.S. Highway 98 once plans and contracts are approved by the Alabama Department of Transportation (ALDOT).
Background: Bids were opened in the Purchasing Conference Room on January 14, 2020 at 2:30 p.m. Two (2) bids were received. The lowest bid was received from Ingram Signalization, Inc., in the bid amount of $417,400.00 with Bid Additive 1 included. The Baldwin County Engineer, Joey Nunnally and the Alabama Department of Transportation (ALDOT) has reviewed the bid responses and has submitted the certified Bid Tabulation and a letter recommending that the bid be awarded to the lowest bidder Ingram Signalization, Inc. Bid Tabulation attached.
FINANCIAL IMPACT
Total cost of recommendation: $417,400.00
Budget line item(s) to be used: 0209719.5150
If this is not a budgeted expenditure, does the recommendation create a need for funding? Per the Highway Department, the actual cost to the Commission will be $6,700. The remainder is to be reimbursed by the Eastern Shore MPO and the City of Fairhope.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/18/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractors
Additional instructions/notes: N/A