Meeting Type: BCC Work Session
Meeting Date: 3/10/2020
Item Status: New
From: Wanda Gautney, Purchasing Director; Joey Nunnally, County Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG18-18 - Pre-Event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid #WG18-18 - Pre-Event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County, with CrowderGulf, LLC, for an additional twelve (12) months at the same prices, terms and conditions stated in the original bid specifications that was awarded on May 15, 2018. The Contract extension will expire on May 15, 2021.
End
BACKGROUND INFORMATION
Previous Commission action/date:
03/20/2018 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Pre-Event Debris Removal & Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
04/17/2018 meeting: Made Addendum #1, which includes three (3) changes to the bid specifications for the Pre-Event Debris Removal & Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County, part of the April 17, 2018, official record of the Baldwin County Commission.
05/15/2018 meeting: Awarded Bid #WG18-18 - Pre-Event Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County to the lowest responsible bidder, which met all the specifications, CrowderGulf, LLC, as per the attached bid tabulation and authorized the Chairman to execute the Contract. (Contract shall be effective and commence immediately upon the same date as its full execution.)
Background: The bid for the Pre-Event Debris Removal & Disposal Services from County Right-of-Ways was awarded on May 15, 2018, for twenty-four (24) months. The bid specifications contained a stipulation that the bid could be extended for one (1) twelve (12) month term by the Commission at their option, if acceptable by the vendor. Any additional extension of the Contract will be at the same prices, terms, and conditions stated in the bid. The vendor, CrowderGulf, LLC, has submitted a Contract renewal letter agreeing to extend the bid prices for an additional twelve (12) months. The Contract extension will expire on May 15, 2021. Staff recommends the Commission extend the bid with CrowderGulf, LLC, for an additional twelve (12) months. Award Listing attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Unknown
Budget line item(s) to be used: Emergency Reserve/FEMA reimbursed in a declared emergency.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A