Baldwin County, Alabama
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File #: 20-0940    Version: 1
Agenda section: Action Items Status: Passed
File created: 3/10/2020 Meeting type: Baldwin County Commission Regular
On agenda: 3/17/2020 Final action: 3/17/2020
Agenda item title: Competitive Bid #WG20-08A - Purchase of One (1) New 2019 Honda Odyssey EX 5-Door Wagon/Minivan or Equivalent for the Baldwin County Sheriff's Office

Meeting Type:   BCC Regular Meeting

Meeting Date:  3/17/2020

Item Status:   New

From: Wanda Gautney, Purchasing Director; Anthony Lowery, Chief Deputy - Baldwin County Sheriff’s Office; Connie Dudgeon, Director of Budget & Finance - Baldwin County Sheriff’s Office; Troy Bookout, Sergeant - Baldwin County Sheriff’s Office

Submitted by:  Loren Lucas, Assistant Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG20-08A - Purchase of One (1) New 2019 Honda Odyssey EX 5-Door Wagon/Minivan or Equivalent for the Baldwin County Sheriff’s Office

Body

 

STAFF RECOMMENDATION

Recommendation

Award the bid to Long-Lewis of the River Region, for the purchase of one (1) new Honda Odyssey EX 5-Door Wagon/Minivan for the Baldwin County Sheriff’s Office as follows:

Make/Model:  2020 Honda Odyssey EX
Amount Bid:   $32,922.21
Delivery Time:  20-25 Days

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

12/17/2019 Meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the purchase of one (1) new 2019 Honda Odyssey EX 5-Door Wagon/Minivan or Equivalent for the Baldwin County Sheriff’s Office; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.

 

02/04/2020 Meeting: 1) Authorized the Purchasing Director to re-bid for the purchase of one (1) new 2019 Honda Odyssey EX 5-Door Wagon/Minivan or Equivalent for the Baldwin County Sheriff’s Office; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.

 

Background:  Bids were opened in the Purchasing Conference Room on February 27, 2020, at 1:30 P.M.  One (1) bid was received.  Staff recommends the Commission award the bid to Long-Lewis of the River Region, for the purchase of one (1) new Honda Odyssey EX 5-Door Wagon/Minivan for the Baldwin County Sheriff’s Office.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $32,922.21

 

Budget line item(s) to be used:  52100.5550

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  03/17/2020

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidder

 

Additional instructions/notes:  N/A