Baldwin County, Alabama
Share to Facebook Share to Twitter Bookmark and Share
File #: 20-1217    Version: 1
Agenda section: Action Items Status: Passed
File created: 6/10/2020 Meeting type: Baldwin County Commission Regular
On agenda: 7/7/2020 Final action: 7/7/2020
Agenda item title: Competitive Bid #WG18-34 - Provision of Industrial Fittings, Hoses and Accessories for the Baldwin County Commission
Attachments: 1. Email Bayside Rubber 6.09.20, 2. WG18-34 Award Listing

Meeting Type:   BCC Regular Meeting

Meeting Date:  7/7/2020

Item Status:   New

From: Wanda Gautney, Purchasing; Terri Graham, Solid Waste Director; Ed Fox, Landfill Manager

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG18-34 - Provision of Industrial Fittings, Hoses and Accessories for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Extend Bid #WG18-34 - Provision of Industrial Fittings, Hoses and Accessories with Bay Side Rubber & Products, Inc., for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on August 7, 2018.  The extension will expire on August 7, 2021.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

06/19/2018 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Industrial Fittings, Hoses and Accessories; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

08/07/2018 meeting:  Awarded the bid to the lowest bidder, Bay Side Rubber & Products, Inc., for the Provision of Industrial Fittings, Hoses and Accessories as per the attached Award Listing.

 

06/18/2019 meeting:  Extended Bid #WG18-34 - Provision of Industrial Fittings, Hoses and Accessories with Bay Side Rubber & Products, Inc., for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on August 7, 2018.  The extension will expire on August 7, 2020.

 

Background:  Staff is requesting that the Commission extend the bid for the Provision of Industrial Fittings, Hoses and Accessories that was awarded on August 7, 2018, for twelve (12) months.  The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor.  Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid.  The vendor, Bay Side Rubber & Products, Inc., who was awarded the bid has submitted an email agreeing to extend the bid prices for an additional twelve (12) months.  The extension will expire on August 7, 2021.  Award Listing attached for review.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Variable

 

Budget line item(s) to be used:  Various County Budgets

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  07/07/2020

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A