Baldwin County, Alabama
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File #: 20-1226    Version: 1
Agenda section: Action Items Status: Passed
File created: 6/11/2020 Meeting type: Baldwin County Commission Regular
On agenda: 7/7/2020 Final action: 7/7/2020
Agenda item title: Competitive Bid #WG20-31 - Purchase and Installation of Two (2) New 40 ft. x 50 ft. Metal Buildings in Little River, Alabama and Loxley, Alabama for the Baldwin County Commission
Attachments: 1. WG20-31 Bid Tabulation, 2. WG20-31 Contract, 3. Proof of Advertisements Metal Buildings

Meeting Type:   BCC Regular Meeting

Meeting Date:  7/7/2020

Item Status:   New

From: Wanda Gautney, Purchasing Director; Junius Long, Building Facilities Coordinator

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG20-31 - Purchase and Installation of Two (2) New 40 ft. x 50 ft. Metal Buildings in Little River, Alabama and Loxley, Alabama for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Award the bid for the Purchase and Installation of two (2) new 40 ft. x 50 ft. Metal Buildings in Little River, Alabama and Loxley, Alabama to the lowest responsible bidder, who met all the specifications, J. Smith Contractors, LLC, as follows and authorize the Chairman to execute the Contract.

Bid Amount:  $83,463.45
Location: Little River, Alabama
Completion Time:  14 weeks

Bid Amount:  $83,463.45
Location: Loxley, Alabama
Completion Time:  14 weeks

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

02/4/2020 meeting:  Approved the final design of the Baldwin County S.A.I.L. Center located in Little River and authorized the Purchasing Director and Architect to bid the project.

 

04/21/2020 meeting: 1) Rejected all bids received for the construction of a new Baldwin County S.A.I.L. Center located in Little River because the bid prices exceeded the amount budgeted for this project; and 2) Authorized the Purchasing Director and Building Facilities Coordinator to get a price on the purchase of a modular building for the Little River S.A.I.L. Center and bring back a recommendation to the Commission for approval.

 

05/19/2020 meeting: 1) Approved the specifications and authorize the Purchasing Director to place a competitive bid for the Purchase and Installation of Two (2) New 40 ft. x 50 ft. Metal Buildings to be located in Little River, Alabama and Loxley, Alabama for the Baldwin County Commission; and

 

2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

Background:  Bids were opened in the Purchasing Conference Room on June 10, 2020, at 1:30 P.M.  Six (6) bids were received.  The lowest responsible bid who met all the specifications was received from J. Smith Contractors, LLC, in the total bid amount for both buildings of $166,926.90.  The Commission approved a Budget of $150,000.00 for the construction of a new S.A.I.L Center in Little River, Alabama in Fiscal Year 2018-2019, and a Budget of $150,000.00 for the construction of a new S.A.I.L. Center in Loxley, Alabama in Fiscal Year 2019-2020.  Subsequent to the installation of the buildings, Baldwin County staff will perform the plumbing, and HVAC to the buildings, the Baldwin County Highway Department will perform the parking lot work, and the remaining items needed to complete the inside of the buildings will be bid separately.  Bid Tabulation attached for review.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $83,463.45 each; total amount $166,926.90

 

Budget line item(s) to be used:  Little River - 51990.5500.001; Loxley - 51990.5500.002

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard County Construction Contract

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  Yes

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  07/07/2020

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidders

 

Additional instructions/notes:  N/A