Meeting Type: BCC Regular Meeting
Meeting Date: 7/7/2020
Item Status: New
From: Wanda Gautney, Purchasing Director; Junius Long, Building Facilities Coordinator
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-31 - Purchase and Installation of Two (2) New 40 ft. x 50 ft. Metal Buildings in Little River, Alabama and Loxley, Alabama for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for the Purchase and Installation of two (2) new 40 ft. x 50 ft. Metal Buildings in Little River, Alabama and Loxley, Alabama to the lowest responsible bidder, who met all the specifications, J. Smith Contractors, LLC, as follows and authorize the Chairman to execute the Contract.
Bid Amount: $83,463.45
Location: Little River, Alabama
Completion Time: 14 weeks
Bid Amount: $83,463.45
Location: Loxley, Alabama
Completion Time: 14 weeks
End
BACKGROUND INFORMATION
Previous Commission action/date:
02/4/2020 meeting: Approved the final design of the Baldwin County S.A.I.L. Center located in Little River and authorized the Purchasing Director and Architect to bid the project.
04/21/2020 meeting: 1) Rejected all bids received for the construction of a new Baldwin County S.A.I.L. Center located in Little River because the bid prices exceeded the amount budgeted for this project; and 2) Authorized the Purchasing Director and Building Facilities Coordinator to get a price on the purchase of a modular building for the Little River S.A.I.L. Center and bring back a recommendation to the Commission for approval.
05/19/2020 meeting: 1) Approved the specifications and authorize the Purchasing Director to place a competitive bid for the Purchase and Installation of Two (2) New 40 ft. x 50 ft. Metal Buildings to be located in Little River, Alabama and Loxley, Alabama for the Baldwin County Commission; and
2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on June 10, 2020, at 1:30 P.M. Six (6) bids were received. The lowest responsible bid who met all the specifications was received from J. Smith Contractors, LLC, in the total bid amount for both buildings of $166,926.90. The Commission approved a Budget of $150,000.00 for the construction of a new S.A.I.L Center in Little River, Alabama in Fiscal Year 2018-2019, and a Budget of $150,000.00 for the construction of a new S.A.I.L. Center in Loxley, Alabama in Fiscal Year 2019-2020. Subsequent to the installation of the buildings, Baldwin County staff will perform the plumbing, and HVAC to the buildings, the Baldwin County Highway Department will perform the parking lot work, and the remaining items needed to complete the inside of the buildings will be bid separately. Bid Tabulation attached for review.
FINANCIAL IMPACT
Total cost of recommendation: $83,463.45 each; total amount $166,926.90
Budget line item(s) to be used: Little River - 51990.5500.001; Loxley - 51990.5500.002
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/07/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A