Baldwin County, Alabama
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File #: 20-1231    Version: 1
Agenda section: Action Items Status: Filed
File created: 6/15/2020 Meeting type: Baldwin County Commission Regular
On agenda: 7/7/2020 Final action:
Agenda item title: Request from Fort Mims Restoration Association - Re-enactment and Living History Event at Fort Mims August 29-30, 2020
Attachments: 1. Request letter from Claudia Campbell, 2. A & M Portables Quote, 3. Solid Waste Quote, 4. BRATS Request, 5. Highway Department Estimate

Meeting Type:   BCC Regular Meeting

Meeting Date:  7/7/2020

Item Status:   New

From: Wayne Dyess, County Administrator

Submitted by:  Felisha Anderson, Archives Director

______________________________________________________________________

 

ITEM TITLE

Title

Request from Fort Mims Restoration Association - Re-enactment and Living History Event at Fort Mims August 29-30, 2020

Body

 

STAFF RECOMMENDATION

Recommendation

Related to the Fort Mims Restoration Association’s Fort Mims Re-enactment and Living History event August 29-30, 2020, take the following actions:

 

1)  Approve the Maintenance Paint Crew (Highway Department) to mark/paint the parking lot at Fort Mims State Historic Site just prior to the event; and

 

2)  Approve the Parks Crew (Administration Department) to clean up at the Fort Mims State Historic Site just prior to the event; and

 

3)  Authorize staff to request Southeast Mosquito Control to provide mosquito spraying for the Fort Mims State Historic Site just prior to the event; and

 

4)  Authorize an expenditure of public funds in the amount of $1,290.00 to be paid to A & M Portables, Inc. for the use of  five (5) handicap portable toilets (equipped with toilet paper, hand sanitizer, and a sink outside for handwashing) to be delivered to the event site on Friday, August 28, 2020, and removed on Monday, August 31, 2020; and

 

5)  Approve the use of thirty (30) large rolling garbage carts from the Solid Waste Department, for use throughout the Fort Mims Historic State Site for the event, at a cost totaling $40.00 ($10.00 delivery fee, $1.00 per cart); and

 

6)  Approve Baldwin Rural Area Transit Systems (BRATS) to donate services on August 29, 2020, for eight (8) hours and August 30, 2020, for 7 hours, at a cost of $ 1,086.00 to transport attendees.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date:  BCC Regular Meeting 06/18/2019

 

Background:  Ms. Claudia Campbell, President of the Fort Mims Restoration Association (FMRA) has requested assistance from the Baldwin County Commission in preparing the site for the August 29-30, 2020, Re-enactment and Living History event at Fort Mims.  Ms. Campbell has also requested the use of a Baldwin Regional Area Transit (BRATS) bus for transporting attendees to and from the site.  The FMRA maintains the Fort Mims State Historic Site for the Alabama Historical Commission.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $1,290.00 for A & M Portable restrooms, $40.00 for trash carts.  Total cost of $1,330.  BRATS will donate the transit services.  There is no cost for striping the parking area.  The Highway Department will donate equipment, labor, and materials for the striping of the parking area for the reenactment.

 

Budget line item(s) to be used:  51125.5150.03

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  N/A

 

Individual(s) responsible for follow up:  Felisha Anderson, Director of Archives and History

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Send correspondence to:

 

Claudia Campbell, President

Fort Mims Restoration Association

64960 Slaughter Lane

Stockton, Alabama 36579

 

Cc:  Matthew Brown

Wayne Dyess

Felisha Anderson

Joey Nunnally

Randy Black

Audra Mize

Terri Graham

Ed Fox

Megan Hart

Madison Steele

Cliff Milton

Cian Harrison

 

Additional instructions/notes:  Felisha Anderson: Prepare requisition and coordinate the delivery, pick-up and servicing of the portable restrooms and schedule the mosquito control spraying.

 

Highway Department: Mark/paint the parking lost at the Fort Mims Historic State Site for vehicles just prior to the event.

 

Solid Waste Department: Place thirty (30) large rolling garbage cans for use throughout the Fort Mims Historic State Site just prior to the event.

 

BRATS:  Coordinate with Ms. Claudia Campbell.