Baldwin County, Alabama
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File #: 20-1253    Version: 1
Agenda section: Action Items Status: Passed
File created: 6/23/2020 Meeting type: Baldwin County Commission Regular
On agenda: 7/7/2020 Final action: 7/7/2020
Agenda item title: Supplemental Agreement No. 2 between Baldwin County Commission and the State of Alabama to Amend the Pass Through of Federal Funds for an Urbanized Area and Rural Public Transportation Project
Attachments: 1. 5311-5307 Supplemental Agreement No.pdf, 2. Resolution 2020-093, 3. *BD2 - Resolution 2020-093 SIGNED

Meeting Type:   BCC Regular Meeting

Meeting Date:  7/7/2020

Item Status:   New

From: Wayne Dyess, County Administrator

Submitted by:  Matthew Brown, Director of Transportation; Amanda Thweatt, Scheduler

______________________________________________________________________

 

ITEM TITLE

Title

Supplemental Agreement No. 2 between Baldwin County Commission and the State of Alabama to Amend the Pass Through of Federal Funds for an Urbanized Area and Rural Public Transportation Project

Body

 

STAFF RECOMMENDATION

Recommendation

Take the following actions:

 

1)  Approve the Supplemental Agreement No. 2 between the Baldwin County Commission and the State of Alabama relative to the Pass Through of the Federal Funds for an Urbanized Area Public Transpiration Project for the Eastern Shore Urbanized Area of Baldwin County and a Rural Non-Urbanized Area Public Transportation Project for Baldwin County.  This will add language to include the requirements of the Federal Transit Administration’s (FTA) Coronavirus Aid, Relief and Economic Security (CARES) Act of 2020; and

2)  Adopt Resolution #2020-093 authorizing the Baldwin County Commission to enter into an Agreement with the State of Alabama, acting by and through the Alabama Department of Transportation, relating to public transportation with partial funding by the Federal Transit Administration through Fiscal Year 2022.

 

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date:  October 17, 2017; April 21, 2020 - Previous BCC action. 

 

Background:  

October 17, 2017: 1) Approved the Agreement between the Baldwin County Commission and the State of Alabama Relative to a Pass Through of Federal Funds for an Urbanized Area Public Transportation Project for the Eastern Shore Urbanized Area of Baldwin County and a Rural Non-Urbanized Area Public Transportation Project for Baldwin County; and 2) Adopted Resolution #2018-011 which authorizes the Baldwin County Commission to enter into an Agreement with the State of Alabama, acting by and through the Alabama Department of Transportation, relating to public transportation with partial funding by the Federal Transit Administration for Fiscal Years 2018, 2019 and 2020; and 3) Authorized the Clerk/Treasurer to sign the Certification of Compliance with the Beason-Hammon Alabama Taxpayers and Citizen Protection Act. (This agreement is effective on the date hereinafter stated as the date of its approval by the Governor of Alabama and will terminate on September 30, 2020, or upon expenditure of all funds provided in the approved project funding, whichever occurs first. In addition, if the grant from the USDOT is terminated by USDOT, the State will have the right to terminate this Agreement by giving written notice of termination.) 

 

April 21, 2020: 1)  Approved the Supplemental Agreement between the Baldwin County Commission and the State of Alabama relative to the Pass Through of the Federal Funds for an Urbanized Area Public Transpiration Project for the Eastern Shore Urbanized Area of Baldwin County and a Rural Non-Urbanized Area Public Transportation Project for Baldwin County.  This will extend the previous agreement between the Baldwin County Commission and the State of Alabama for level funding for Fiscal Year 2022; and 2)  Adopted Resolution #2020-082 authorizing the Baldwin County Commission to enter into an Agreement with the State of Alabama, acting by and through the Alabama Department of Transportation, relating to public transportation with partial funding by the Federal Transit Administration for Fiscal Year 2022.

 

The Federal Transit Administration (FTA) Section 5311 and 5307 Grants are approved annually.  These grants secure Federal Funding to assist in supporting the operations, administration, capital and planning costs for the Baldwin Regional Area Transit System.  On November 6, 2017, the Baldwin County Commission and the State of Alabama entered into a separate agreement in order for the Alabama Department of Transportation (ALDOT) to begin the execution process for the pass through of federal funding.  

 

In April, due to COVID-19 issues, ALDOT elected to amend the agreement to continue funding through Fiscal Year 2022.  ALDOT is requesting an additional amendment to incorporate the transit CARES Act funding.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  N/A

 

Budget line item(s) to be used:  N/A

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

This is an ALDOT provided template.  The only thing changing in the agreement is an added reference to the CARES Act requirements.  Legal review is not necessary.

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  ALDOT has requested approval ASAP.

 

Individual(s) responsible for follow up:  Administration to prepare a cover letter on county letterhead, obtain the signatures where appropriate, provide the county seal and forward original documents to BRATS staff.  BRATS staff will ensure document order and overnight the original documents to ALDOT, email documents to Chandra Middleton, Regional Manager, and copy Jazmyne Goodwin and manage grants once ALDOT approves agreement.

 

Address letters to the attention of:

 

Alabama Department of Transportation

Mr. D.E. Phillips, Jr. P.E.

1409 Coliseum Boulevard

Montgomery, Alabama  36110

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  N/A

 

Additional instructions/notes:  N/A