Meeting Type: BCC Regular Meeting
Meeting Date: 7/7/2020
Item Status: New
From: Wayne Dyess, County Administrator
Submitted by: Matthew Brown, Director of Transportation; Amanda Thweatt, Scheduler
______________________________________________________________________
ITEM TITLE
Title
Supplemental Agreement No. 2 between Baldwin County Commission and the State of Alabama to Amend the Pass Through of Federal Funds for an Urbanized Area and Rural Public Transportation Project
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Supplemental Agreement No. 2 between the Baldwin County Commission and the State of Alabama relative to the Pass Through of the Federal Funds for an Urbanized Area Public Transpiration Project for the Eastern Shore Urbanized Area of Baldwin County and a Rural Non-Urbanized Area Public Transportation Project for Baldwin County. This will add language to include the requirements of the Federal Transit Administration’s (FTA) Coronavirus Aid, Relief and Economic Security (CARES) Act of 2020; and
2) Adopt Resolution #2020-093 authorizing the Baldwin County Commission to enter into an Agreement with the State of Alabama, acting by and through the Alabama Department of Transportation, relating to public transportation with partial funding by the Federal Transit Administration through Fiscal Year 2022.
End
BACKGROUND INFORMATION
Previous Commission action/date: October 17, 2017; April 21, 2020 - Previous BCC action.
Background:
October 17, 2017: 1) Approved the Agreement between the Baldwin County Commission and the State of Alabama Relative to a Pass Through of Federal Funds for an Urbanized Area Public Transportation Project for the Eastern Shore Urbanized Area of Baldwin County and a Rural Non-Urbanized Area Public Transportation Project for Baldwin County; and 2) Adopted Resolution #2018-011 which authorizes the Baldwin County Commission to enter into an Agreement with the State of Alabama, acting by and through the Alabama Department of Transportation, relating to public transportation with partial funding by the Federal Transit Administration for Fiscal Years 2018, 2019 and 2020; and 3) Authorized the Clerk/Treasurer to sign the Certification of Compliance with the Beason-Hammon Alabama Taxpayers and Citizen Protection Act. (This agreement is effective on the date hereinafter stated as the date of its approval by the Governor of Alabama and will terminate on September 30, 2020, or upon expenditure of all funds provided in the approved project funding, whichever occurs first. In addition, if the grant from the USDOT is terminated by USDOT, the State will have the right to terminate this Agreement by giving written notice of termination.)
April 21, 2020: 1) Approved the Supplemental Agreement between the Baldwin County Commission and the State of Alabama relative to the Pass Through of the Federal Funds for an Urbanized Area Public Transpiration Project for the Eastern Shore Urbanized Area of Baldwin County and a Rural Non-Urbanized Area Public Transportation Project for Baldwin County. This will extend the previous agreement between the Baldwin County Commission and the State of Alabama for level funding for Fiscal Year 2022; and 2) Adopted Resolution #2020-082 authorizing the Baldwin County Commission to enter into an Agreement with the State of Alabama, acting by and through the Alabama Department of Transportation, relating to public transportation with partial funding by the Federal Transit Administration for Fiscal Year 2022.
The Federal Transit Administration (FTA) Section 5311 and 5307 Grants are approved annually. These grants secure Federal Funding to assist in supporting the operations, administration, capital and planning costs for the Baldwin Regional Area Transit System. On November 6, 2017, the Baldwin County Commission and the State of Alabama entered into a separate agreement in order for the Alabama Department of Transportation (ALDOT) to begin the execution process for the pass through of federal funding.
In April, due to COVID-19 issues, ALDOT elected to amend the agreement to continue funding through Fiscal Year 2022. ALDOT is requesting an additional amendment to incorporate the transit CARES Act funding.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
This is an ALDOT provided template. The only thing changing in the agreement is an added reference to the CARES Act requirements. Legal review is not necessary.
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: ALDOT has requested approval ASAP.
Individual(s) responsible for follow up: Administration to prepare a cover letter on county letterhead, obtain the signatures where appropriate, provide the county seal and forward original documents to BRATS staff. BRATS staff will ensure document order and overnight the original documents to ALDOT, email documents to Chandra Middleton, Regional Manager, and copy Jazmyne Goodwin and manage grants once ALDOT approves agreement.
Address letters to the attention of:
Alabama Department of Transportation
Mr. D.E. Phillips, Jr. P.E.
1409 Coliseum Boulevard
Montgomery, Alabama 36110
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A