Baldwin County, Alabama
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File #: 20-1262    Version: 1
Agenda section: Action Items Status: Passed
File created: 6/24/2020 Meeting type: Baldwin County Commission Regular
On agenda: 7/7/2020 Final action: 7/7/2020
Agenda item title: Sales & Use Tax Collection Software
Attachments: 1. Delta Computer Systems Inc Computer Software Agreement and Addendum 2020, 2. Delta Computer Systems Inc Addendum

Meeting Type:   BCC Regular Meeting

Meeting Date:  7/7/2020

Item Status:   New

From: Ronald Cink, Budget Director

Submitted by:  Tracy King, Revenue Clerk

______________________________________________________________________

 

ITEM TITLE

Title

Sales & Use Tax Collection Software

Body

 

STAFF RECOMMENDATION

Recommendation

Related to the Sales & Use Tax collection software, take the following actions:

1)  Approve the Computer Software Support Agreement with Delta Computer Systems, Inc., commencing on the first day of the delivery of software or upon acceptance of the addendum(s) by both parties and shall remain in effect for one year.  This Agreement shall commence on the first day of delivery of the software and remain in effect for one year; and

2)  Authorize the Chairman to sign the Computer Software Support Agreement Addendum with Delta Computer Systems with the new monthly rate in the amount of $1,080.00, effective October 1, 2020.

 

End

BACKGROUND INFORMATION

 

Previous Commission action/date:  July 16, 2019.

 

Background: 

During Regular Baldwin County Commission meeting on July 16, 2019, related to the Sales & Use Tax collection software, took the following actions:

1)  Authorized the Chairman to sign the Computer Software Support Agreement with Delta Computer Systems, Inc. with terms of this agreement automatically renewing at each annual period; and

2)  Authorized the Chairman to sign the Computer Software Support Agreement Addendum with Delta Computer Systems, Inc.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $12,960.00

 

Budget line item(s) to be used:  51750.5235

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

No

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  N/A

 

Individual(s) responsible for follow up:  Administration and Ronald Cink, Budget Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed): 

Administration - have Chairman sign Computer Support Agreement and Addendum

Mail Agreement and Addendum to:

Delta Computer Systems, Inc.

1085 Tommy Munro Drive

Biloxi, Mississippi  39532

 

Additional instructions/notes:  N/A