Meeting Type: BCC Regular Meeting
Meeting Date: 8/4/2020
Item Status: New
From: Brian Peacock, CIS Director; Wayne Dyess, County Administrator; and Anu Gary, Administrative Services Manager
Submitted by: Anu Gary, Administrative Services Manager
______________________________________________________________________
ITEM TITLE
Title
DocuSign Agreement for Electronic Signatures
Body
STAFF RECOMMENDATION
Recommendation
Approve a Master Services Agreement between DocuSign and Baldwin County Commission and accept the DocuSign Terms and Conditions for the provision of e-signatures to be used by various Baldwin County Commission departments.
The term of the Agreement is for 12 months with an option to renew at the end of the initial 12-month period. The Agreement will commence on August 4, 2020.
End
BACKGROUND INFORMATION
Previous Commission action/date: June 2, 2020, BCC Regular Meeting - Item was tabled to the June 16, 2020, meeting due to the need of additional legal review. The agreement and terms have now been reviewed by both parties and it is ready for Commission’s consideration and approval.
Background: DocuSign allows for certain documents to be sent, signed and managed electronically, eliminating the need of paper signatures on various forms and documents.
FINANCIAL IMPACT
Total cost of recommendation: $2,760 annual licensing cost.
Budget line item(s) to be used: CIS - 51965.5499
If this is not a budgeted expenditure, does the recommendation create a need for funding? Yes, annual funding appropriation will be necessary in the future.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes, County Attorney must review and approve before BCC approval.
Reviewed/approved by: Approved by Laura Coker, Stone Crosby 07/17/2020 akg
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Brian Peacock, CIS and Anu Gary, Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Admin - Send correspondence with executed MSA to:
Donovan Ahern | Account Executive - Local Government | DocuSign
M: 415-419-4685 | docusign.com
221 Main Street #1000 San Francisco, CA 94105
Donovan.Ahern@docusign.com
Michael.Carroll@docusign.com
cc:
Brian Peacock
Cian Harrison
Ron Cink
Christie Davis
Additional instructions/notes: N/A