Meeting Type: BCC Regular Meeting
Meeting Date: 8/4/2020
Item Status: New
From: Wanda Gautney, Purchasing Director; Sheriff Hoss Mack; Chief Anthony Lowery
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Amendment to the Contract for Architectural Services for a New Female Housing Addition to the Baldwin County Corrections Center and Renovations to the Existing Corrections Facility
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the attached Amendment to the AIA Contract for the architectural services with PH & J Architects, Inc., to add the Renovations of the old City of Bay Minette Municipal Building purchased from the City of Bay Minette for the New Baldwin County Sheriff’s Office in the amount of 6.5% of the construction cost; and
2) Include the demolition and removal of the existing water tank located on the jail site for architectural services in the amount 7.2% of the demolition cost and authorize the Chairman to execute the Amendment.
End
BACKGROUND INFORMATION
Previous Commission action/date:
01/21/2020 meeting: Approved the attached AIA Contract for the architectural services with PH & J Architects, Inc., for the construction of a new female housing addition and renovations to the Baldwin County Corrections Center in the amount of 6.9% of the construction cost for the new female facility and 7.2% of the construction cost on all renovation work at the existing Corrections facility plus normal reimbursable expenses and authorized the Chairman to execute the Contract.
Background: PH & J Architects, Inc., has submitted an Amendment to their original AIA Contract that was executed by the Commission on January 21, 2020 for the architectural services for the new female housing addition and the renovation work at the existing Corrections facility plus normal reimbursable expenses. The Amendment to the original Contract is adding the renovations of the old City of Bay Minette Municipal Building purchased from the City of Bay Minette for the new Baldwin County Sheriff’s Office project. The A/E Fee for the work associated with the renovations for the Municipal Building for the Sheriff’s Office will be at the rate of 6.5% of the construction cost. This Amendment includes the demolition and removal of the existing water tank located on the jail site to make way for the new additions at 7.2% of the demolition cost.
The Architect’s fee paid in the amount of $13,500.00 for the Schematic and Preliminary Design work for the new female facility will be credited to the renovation of the City of Bay Minette Municipal Building project.
The construction cost estimate and architectural services plus/minus is $2,902,458.00 which includes Construction Testing, Topographic and Geotechnical Survey for the renovations of the old City Municipal Complex plus $214,400.00 for demolition of the existing water tank located on the Jail property.
FINANCIAL IMPACT
Total cost of recommendation: estimated $165,438.00 renovations of old City Municipal Complex & $14,400.00 Water Tank Demolition
Budget line item(s) to be used: 52200.5521 & 200.5500.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/04/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Architect
Additional instructions/notes: N/A