Meeting Type: BCC Regular Meeting
Meeting Date: 9/1/2020
Item Status: New
From: Zach Hood, EMA Director
Submitted by: Scott Wallace, Training and Shelter Coordinator
______________________________________________________________________
ITEM TITLE
Title
Memorandum of Understanding between the Department of Human Resources and Baldwin County Commission - Medical Needs Shelter at Baldwin County Level II Shelter
Body
STAFF RECOMMENDATION
Recommendation
Approve the Memorandum of Understanding between the Department of Human Resources and Baldwin County Commission regarding the use of the Baldwin County Level II Shelter as a "Medical Needs Shelter" during times of emergency or disaster.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Pursuant to Code of Alabama 1975 §31-9-8, the Governor of the State of Alabama shall, during the existence of the State of Emergency which exists, pursuant to a disaster of declaration or other executive order exercises his/her right, power and authority to operate emergency management facilities, including medical needs shelters, throughout the State of Alabama. As his/her designee, the Department of Human Resources shall provide management for the facilities designated as medical needs shelters operated by the Department of Public Health pursuant to Code of Alabama 1975 §31-9-8(3). All provisions of said section shall apply to the use of the facility.
The Alabama Department of Human Resources (DHR) has requested that the Commission enter into a Memorandum of Understanding (MOU) to allow for the use of Baldwin County Level II Shelter located at 207 North White Ave, Bay Minette, Alabama 36507, to utilize the services and facilities contained therein for a "medical needs shelter" starting on the disaster declaration or other executive order and continuing throughout the duration of the emergency that exists pursuant to the declaration or order.
FINANCIAL IMPACT
Total cost of recommendation: No immediate cost. Note: The medical needs shelter is typically collocated with the County Commission general population shelter where the commission pays the utility expenses. If the medical needs shelter is opened without the general population shelter, there will be an increase in utilities.
Budget line item(s) to be used: When applicable, emergency funding sources will be used. In the event emergency funding is not applicable, Cost Center 52301 (Level 2 Emergency Shelter) will be used.
If this is not a budgeted expenditure, does the recommendation create a need for funding? If Cost Center 52301 is utilized, funding will be required
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: Previous county attorney reviewed
Additional comments: No
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? No
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and Scott Wallace
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1. Obtain Chairman's signature on the original agreement.
2. Retain one copy for file.
3. Send one copy of the signed agreement to EMA.
4. Send original of the signed agreement to:
Ms. Remigia T. Coleman, Director
Alabama Department of Human Resources
Post Office Box 2529
22259 Palmer Street
Robertsdale, Alabama 36567
Additional instructions/notes: Attached MOU - Alabama DHR 2020.