Meeting Type: BCC Regular Meeting
Meeting Date: 9/1/2020
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG20-43 - Provision of an Integrated Mosquito Management Program within the Unincorporated Areas of Baldwin County, Alabama for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award Bid #WG20-43 - Provision of an Integrated Mosquito Management Program within the Unincorporated Areas of Baldwin County to, Mississippi Mosquito Control, LLC, in the amount of $15,374.00 per month for 8 months per year as per the attached Award Listing and authorize the Chairman to execute the Contract. (Contract shall be effective for thirty-six (36) months (2020-2023) and commence immediately upon the date of full execution).
End
BACKGROUND INFORMATION
Previous Commission action/date:
7/07/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of an Integrated Mosquito Management Program within the Unincorporated Areas of Baldwin County, Alabama for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on August 5, 2020, at 2:00 p.m. One (1) bid was received. The bid was received from Mississippi Mosquito Control, LLC, in the amount of $15,374.00 per month. The Contract will be effective for thirty-six (36) months (2020-2023) with regular mosquito control practices during the annual active mosquito season, March to October (8 months) per year. Recommendation is to award the bid to, Mississippi Mosquito Control, LLC, as per the attached Award Listing.
Nineteen (19) vendors registered on the County website and were notified by email as well as sent a postcard, via U.S. Postal Service notifying them of this solicitation.
FINANCIAL IMPACT
Total cost of recommendation: $15,374.00 per month X 8 = $122,992.00 per year
Budget line item(s) to be used: 55410.5296
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 09/01/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidder
Additional instructions/notes: N/A