Meeting Type: BCC Regular Meeting
Meeting Date: 10/6/2020
Item Status: New
From: Wanda Gautney, Purchasing Director; Junius Long, Building Facilities Coordinator; Brian Peacock, CIS Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Quote for the Purchase and Installation of One (1) New 150 Kw Generator for the Baldwin County Annex I & Annex II Buildings Located in Bay Minette, AL
Body
STAFF RECOMMENDATION
Recommendation
Award the quote to Power Systems of MS in the amount of $47,830.00, for the purchase and installation of one (1) 150 Kw Generator for the Baldwin County Annex I and Annex II Buildings located in Bay Minette, Alabama and authorize the Chairman to execute the Public Works Contract and the Certificate of Compliance.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The generator for the Annex I and Annex II buildings located in Bay Minette blew a head gasket during Hurricane Sally. The County had to rent a backup generator to power the Server Room until the electricity was restored to the building. This generator has had numerous major mechanical issues since it was installed in 2007. At this time, we are unsure when and what the cost would be to rebuild this generator. The Annex I Building is one of the main CIS Data Hubs for all of the County facilities. Staff is recommending that the old Generac generator be replaced. The old generator could be sold on GovDeals. A quote was received from Power Systems of MS in the amount of $47,830,00 with a lead time of 4 weeks. Staff recommends the Commission award the quote to Power Systems of MS and authorize the Chairman to execute Public Works Contract and the Certificate of Compliance.
The funding source for this project is Disaster Weather - General Fund 51018.5500.
FINANCIAL IMPACT
Total cost of recommendation: $47,830.00
Budget line item(s) to be used: 51018.5500
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Public Works Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/06/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A