Meeting Type: BCC Regular Meeting
Meeting Date: 10/6/2020
Item Status: New
From: Brian Peacock, CIS Director and Teddy Faust Jr., Revenue Commissioner
Submitted by: Carjetta Crook, Admin. Support Specialist IV
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ITEM TITLE
Title
Digital Information Cooperative Agreement with the Alabama Department of Transportation (ALDOT)
Body
STAFF RECOMMENDATION
Recommendation
Regarding the acquisition and establishment of the 2016 computerized mapping project, and in order to share the costs of development and maintenance of some of the data elements of the digital ortho-photography and mapping with the Alabama Department of Transportation (ALDOT), take the following actions:
1) Adopt Resolution #2021-007; and
2) Approve the execution of a Digital Information Cooperative Agreement between the Baldwin County Commission and ALDOT.
(The term of this Agreement shall commence on the date hereof and shall continue for one year. Either party may terminate this Agreement by giving a thirty (30) day written notice. The county may at any time terminate this Agreement in the event of insufficient appropriation of Federal Funds. Upon termination of the Agreement for any reason whatsoever, no data will be required to be returned to any party. The liability for payment of any unpaid fees or obligations shall continue until paid.)
End
BACKGROUND INFORMATION
Previous Commission action/date: 07/19/2016
Background: The County maintains a Geographic Information System that contains a significant variety of digital land information that is used in the daily operation of numerous departments supporting the constituents of Baldwin County. The County has entered a contract to acquire new digital ortho-photography and updated mapping for the entire County.
The Alabama Department of Transportation (ALDOT) maintains information concerning the planning and maintenance of a statewide system of transportation corridors of the State of Alabama.
It has been determined that each of the agencies has a need for the digital ortho-photography and mapping for its use and that it is in the best interest of the constituents of these jurisdictions that a cooperative agreement be established to share the costs of development and maintenance of some similar data elements.
The Honorable Teddy J. Faust, Revenue Commissioner, has asked staff to submit the Digital Information Cooperative Agreement to the Commission for approval.
FINANCIAL IMPACT
Total cost of recommendation: The total grant amount for this agreement is $12,500. ALDOT will provide $10,000.00 (80%) of these funds with the remaining $2,500.00 (20% match) coming from the funds the county is utilizing for this project.
Budget line item(s) to be used: 51810.5150.1502.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents? N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? No
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A