Meeting Type: BCC Regular Meeting
Meeting Date: 10/6/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Terri Graham, Development and Environmental Director/Ed Fox, Deputy Development and Environmental Director
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-51 - Provision of Roadside Litter Collection Services from County Right-of-Ways within the Unincorporated Areas of Baldwin County, Alabama for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Reject all bids received and authorize the Purchasing Director to re-bid for the Provision of Roadside Litter Collection Services from County Right-of-Ways within the Unincorporated Areas of Baldwin County; and
2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised. End
BACKGROUND INFORMATION
Previous Commission action/date:
09/01/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Roadside Litter Collection Services from County Right-of-Ways within the Unincorporated Areas of Baldwin County, Alabama for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
Background: Bids were opened in the Purchasing Conference Room on September 23, 2020, at 1:30 P.M. Two (2) bids were received and opened at that time. Following the bid opening, it was discovered that one (1) additional bid had been received prior to the deadline, but due to being misfiled was not opened at the bid opening. Staff recommends the Commission reject all bids received and authorize the Purchasing Director to re-bid for the Provision of Roadside Litter Collection Services from County Right-of-Ways within the Unincorporated Areas of Baldwin County.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/06/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidders; Mail bids
Additional instructions/notes: N/A