Meeting Type: BCC Regular Meeting
Meeting Date: 10/6/2020
Item Status: Replacement
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
*Purchase of One (1) New Vehicle for Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the purchase of one (1) new vehicle off the State of Alabama Contract in the amount of $45,741.70 for Commission District 3 and authorize the Purchasing Director to issue a Purchase Order with the funding to be from Fund Balance; and
2) Transfer the 2019 Ford Explorer VIN #1FM5K7D88KGA21032 currently assigned to District 3 Commissioner to Administration Department.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Replacement Item - Vehicle assigned to District 3 Commissioner will be transferred to Administration Department instead of District 1 Commissioner. District 3 Commissioner is requesting the purchase of a new vehicle for her District. The new vehicle will be purchased off the State of Alabama contract in the amount of $45,741.70. The 2019 Ford Explorer that is assigned to District 3 will be transferred to Administration Department (51125). The funding source for the new vehicle will be General Fund - Fund Balance, and funds will be allocated through a Budget Amendment presented during the October 20, 2020 meeting.
FINANCIAL IMPACT
Total cost of recommendation: $45,741.70
Budget line item(s) to be used: 51100.5500.3
If this is not a budgeted expenditure, does the recommendation create a need for funding? Budget Amendment will be presented at October 20, 2020 meeting
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/06/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Issue Purchase Order & Fixed Asset Form
Additional instructions/notes: N/A