Baldwin County, Alabama
Share to Facebook Share to Twitter Bookmark and Share
File #: 21-0091    Version: 1
Agenda section: Action Items Status: Agenda Ready
File created: 9/1/2020 Meeting type: Baldwin County Commission Regular
On agenda: 10/20/2020 Final action:
Agenda item title: Fiscal Year 2020-2021 Title III Older Americans Act Contract with South Alabama Regional Planning Commission (SARPC)

Meeting Type:   BCC Regular Meeting

Meeting Date:  11/3/2020

Item Status:   New

From: Kelly Childress, Council on Aging Coordinator

Submitted by:  Beverly Johnson, Administrative Assistant

______________________________________________________________________

 

ITEM TITLE

Title

Fiscal Year 2020-2021 Title III Older Americans Act Contract with South Alabama Regional Planning Commission (SARPC)

 

Body

 

STAFF RECOMMENDATION

Recommendation

Take the following actions:

 

 1)  Approve the Fiscal Year 2020-2021 Contract for Services under the Title III Older Americans Act (Contract #302-AAA-2021) with a beginning date of October 1, 2020, and an ending date of September 30, 2021, with South Alabama Regional Planning Commission (SARPC), which allocates $99,023.00 in federal funds and $23,500.00 in State funds (totaling $122,523.00), to the Council on Aging for operating expenses related to providing services for older individuals throughout Baldwin County; and

 

2)  Authorize the Chairman to sign the Contract for Services and any related documents.

 

This Contract will be effective October 1, 2020, and terminate September 30, 2021.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date:  June 2, 2020

Approved to submit Title III contract application requesting funds of $164,523.

 

Background:  Each year the South Alabama Regional Planning Commission provides Title III federal funds and state funds to support the operations of the Baldwin County Council on Aging programs.  This contract is for Fiscal Year 2020-2021, from October 1, 2020, through September 30, 2021. 

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Upon approval, Council on Aging would RECEIVE $122,523.00 in Title III funding from SARPC in Fiscal Year 2020-2021.

 

Budget line item(s) to be used:  140.44400 (Revenue)

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Contract under review by legal

 

Reviewed/approved by: 

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  As soon as possible.

 

Individual(s) responsible for follow up:  Administration Staff

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  This document requires the signature of the Commission Chairman and County Administrator as soon as possible upon approval.

 

Administration staff to obtain signatures and provide a cover letter addressed to:

 

South Alabama Regional Planning Commission

ATTN: Julie McGee, Area Agency on Aging Director

P.O. Box 1655

Mobile, Alabama 36633

 

Administration to copy Council on Aging on the letter and signed contract.

 

1) One original fully executed contract should be forwarded to Julie McGee, Director, Area Agency on Aging

2) Council on Aging to submit weekly and monthly reports as outlined in the contract and copy the budget staff on all requests for payment.

 

Additional instructions/notes:  N/A