Baldwin County, Alabama
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File #: 21-1571    Version: 1
Agenda section: Action Items Status: Passed
File created: 9/8/2020 Meeting type: Baldwin County Commission Regular
On agenda: 10/20/2020 Final action: 10/20/2020
Agenda item title: Lease Agreement - Baldwin Court Services, Inc. - Use of County Properties
Attachments: 1. Baldwin Court Services-Lease Agreement 20201020 Final, 2. Request Letter for Contract Renewal-Armstrong 20201006, 3. Business Entity Details - Baldwin Court Services, Inc

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/20/2020

Item Status:   New

From: Wayne Dyess, County Administrator

Submitted by:  Anu Gary, Administrative Services Manager; Carjetta Crook, Administrative Support Specialist IV

______________________________________________________________________

 

ITEM TITLE

Title

Lease Agreement - Baldwin Court Services, Inc. - Use of County Properties

Body

 

STAFF RECOMMENDATION

Recommendation

Authorize the execution of a Lease Agreement between Baldwin Court Services, Inc. and the Baldwin County Commission to provide Baldwin Court Services, Inc. office space at the Baldwin County Courthouses in Bay Minette, Foley and Fairhope.

 

The term of this Lease Agreement shall be for three (3) years and shall commence on November 5, 2020, and expire on November 4, 2023, unless sooner terminated by either party, with or without cause, by giving the other party at least thirty (30) days advance written notice of termination.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date:  10/03/2017 - Last Lease Agreement approved by BCC.

 

Background:  BACKGROUND - BALDWIN COURT SERVICES, INC.:

 

Baldwin County Services, Inc. is a domestic non-profit corporation listed under Entity ID Number 550-760 in the Office of the Secretary of State of the State of Alabama (see attached).  Baldwin Court Services, Inc. has a contract with the Administrative Director of Courts to provide services for the courts in Baldwin County, Alabama.  Further, Baldwin Court Services, Inc. provides services to the Alabama Department of Human Resources related to persons involved in child custody and child endangerment cases and provides services to other entities in Baldwin County.

 

CURRENT LEASE AGREEMENT:

 

The current lease agreement between Baldwin Court Services, Inc. and the Baldwin County Commission expires on November 4, 2020.  The lease agreement provides county owned office space at the Courthouses in Bay Minette, Foley and Fairhope.

 

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Incoming Revenue - The Lessee shall pay to the Lessor as rent hereunder the sum of ONE DOLLAR ($1.00) PER YEAR. Lessee shall pay each annual rental payment to Lessor on or before November 5 of each of the three term years hereunder, to wit: respectively, November 5, 2020, 2021 and 2022.

 

Budget line item(s) to be used:  N/A

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard lease agreement approved by previous County Attorney

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  N/A

 

Individual(s) responsible for follow up:  N/A

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):

 

 Correspondence to:

 

Via email to:  Johnathan Armstrong at armstronghunts@yahoo.com

 

 

 

Mr. Richard Hice, Secretary/Treasurer

Baldwin Court Services, Inc.

Post Office Box 1695

Bay Minette, Alabama  36507

 

 

copy:

Wayne Dyess

Brian Peacock

Cian Harrison

Eva Cutsinger

Wanda Gautney

Loren Lucas

Sherry Smith

 

Additional instructions/notes:  N/A