Baldwin County, Alabama
Share to Facebook Share to Twitter Bookmark and Share
File #: 21-0062    Version: 1
Agenda section: Action Items Status: Passed
File created: 9/22/2020 Meeting type: Baldwin County Commission Regular
On agenda: 10/20/2020 Final action: 10/20/2020
Agenda item title: Competitive Bid #WG20-48 - Provision of Bituminous Materials for the Baldwin County Commission
Attachments: 1. WG20-48 Award Listings, 2. WG20-48 Bid Tabulations, 3. WG19-53 Award Listings

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/20/2020

Item Status:   New

From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer

Submitted by:  Loren Lucas, Assistant Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG20-48 - Provision of Bituminous Materials for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Award the bid for the Provision of Bituminous Materials for the Baldwin County Commission for each category of headings to Mobile Asphalt Company, LLC, H.O. Weaver & Sons, Inc. and Advanced Asphalt Products, LLC as per the attached Award Listings.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

09/0/2020 meeting: 1) Approved the specifications for the Provision of Bituminous Materials and authorized the Purchasing Director to place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.

 

Background:  Bids were opened in the Purchasing Conference Room on September 22, 2020, at 11:00 a.m.  Three (3) bids were received.  Award recommendations are based on transportation cost and supply location for “picked-up” materials, and are based on low bid for “delivered” materials.  Bid Tabulations and Award Listings are attached.  2019 Pricing is also attached for Commission review.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Variable

 

Budget line item(s) to be used:  Various Highway Budgets

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  10/20/2020

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidders

 

Additional instructions/notes:  N/A