Meeting Type: BCC Regular Meeting
Meeting Date: 10/20/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-49 - Provision of Labor and Equipment for Asphalt Placement for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for the Provision of Labor and Equipment for Asphalt Placement as per the attached Award Listing to Ammons & Blackmon Construction, LLC, as the Prime Contractor and authorize the Chairman to execute the Contract.
End
BACKGROUND INFORMATION
Previous Commission action/date:
09/01/2020 meeting: Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Labor and Equipment for Asphalt Placement; and 2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on September 22, 2020 at 2:00 p.m. One (1) bid was received from Ammons & Blackmon Construction, LLC., and a “No Bid” was submitted by Mobile Asphalt Company, LLC. The bid had two (2) options in the specifications. Option 1 is for the contractor to start work within 14 calendar days of issuance of Notice to Proceed and Option 2 is for the contractor to start work within 7 calendar days of the issuance of Notice to Proceed. The bid specifications allow the bid to be awarded to a Prime and Secondary Contractor so if for some reason the Prime Contractor does not or cannot start work within the time stated, the County reserves the option to use the Secondary Vendor to perform the stated work. Because only one (1) bid was received, this bid award will not involve a Secondary Vendor. Staff recommends the bid be awarded to Ammons & Blackmon Construction, LLC, as the Prime Contractor as per the attached Contract. Award Listing attached.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional and Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/20/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidder
Additional instructions/notes: N/A