Baldwin County, Alabama
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File #: 21-0053    Version: 1
Agenda section: Action Items Status: Passed
File created: 10/1/2020 Meeting type: Baldwin County Commission Regular
On agenda: 10/20/2020 Final action: 10/20/2020
Agenda item title: Competitive Bid #WG20-49 - Provision of Labor and Equipment for Asphalt Placement for the Baldwin County Commission
Attachments: 1. WG20-49 Award Listing, 2. WG20-49 Contract - Ammons & Blackmon

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/20/2020

Item Status:   New

From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer

Submitted by:  Loren Lucas, Assistant Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG20-49 - Provision of Labor and Equipment for Asphalt Placement for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Award the bid for the Provision of Labor and Equipment for Asphalt Placement as per the attached Award Listing to Ammons & Blackmon Construction, LLC, as the Prime Contractor and authorize the Chairman to execute the Contract.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

09/01/2020 meeting: Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Labor and Equipment for Asphalt Placement; and 2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

Background:  Bids were opened in the Purchasing Conference Room on September 22, 2020 at 2:00 p.m.  One (1) bid was received from Ammons & Blackmon Construction, LLC., and a “No Bid” was submitted by Mobile Asphalt Company, LLC.  The bid had two (2) options in the specifications.  Option 1 is for the contractor to start work within 14 calendar days of issuance of Notice to Proceed and Option 2 is for the contractor to start work within 7 calendar days of the issuance of Notice to Proceed.  The bid specifications allow the bid to be awarded to a Prime and Secondary Contractor so if for some reason the Prime Contractor does not or cannot start work within the time stated, the County reserves the option to use the Secondary Vendor to perform the stated work.  Because only one (1) bid was received, this bid award will not involve a Secondary Vendor.  Staff recommends the bid be awarded to Ammons & Blackmon Construction, LLC, as the Prime Contractor as per the attached Contract.  Award Listing attached.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Variable

 

Budget line item(s) to be used:  Various Highway Budgets

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard County Professional and Construction Contract

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  10/20/2020

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to bidder

 

Additional instructions/notes:  N/A