Meeting Type: BCC Regular Meeting
Meeting Date: 11/3/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-01 - Provision of Guardrail Installation and Repair on County Right-of-Ways for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid WG20-01 - Provision of Guardrail Installation and Repair on County Right-of-Ways for the Baldwin County Commission to C & H Construction Services, LLC, for an additional twelve (12) months at the same prices and terms stated in the original bid award on November 19, 2019. The new contract term will expire on November 19, 2021.
End
BACKGROUND INFORMATION
Previous Commission action/date:
10/15/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Guardrail Installation and Repair on County Right-of-Ways for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
11/19/2019 meeting: Awarded the bid for the Provision of Guardrail Installation and Repair on County Right-of-Ways to the lowest bidder, C & H Construction Services, LLC, as per the attached Award Listing and authorized the Chairman to execute the Contract.
Background: The Highway Department has requested that the Commission extend the contract for the Provision of Guardrail Installation and Repair on County Right-of-Ways with C & H Construction Services, LLC, that was awarded on November 19, 2019, for an additional twelve (12) months. The bid specifications contained a stipulation that the bid award could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extension will be at the same prices, terms, and conditions stated in the bid. The current bid award will expire on November 19, 2020. The vendor, C & H Construction Services, LLC, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The new contract term will expire on November 19, 2021. The Award Listing and Contract are attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/03/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to vendor
Additional instructions/notes: N/A