Meeting Type: BCC Regular Meeting
Meeting Date: 11/3/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG18-44 - On-call Fiber Optic Installation and Repair Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend the Contract for Competitive Bid #WG18-44 - On-Call Fiber Optic Installation and Repair Services with B & L Cable Construction, LLC, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on November 20, 2018. The Contract extension will expire on November 20, 2021.
End
BACKGROUND INFORMATION
Previous Commission action/date:
10/02/2018 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for On-call Fiber Optic Installation and Repair Services; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
11/20/2018 meeting: Awarded Bid # WG18-44 - On-call Fiber Optic Installation and Repair Services to the lowest bidder, B & L Cable Construction, LLC, as per the attached Award Listing and authorized the Chairman to execute the Contract. (Contract effective upon the same date as full execution for twelve (12) months with an option to issue two (2) twelve (12) month renewals).
11/05/2019 meeting: Extended the Contract for Competitive Bid #WG18-44 - On-Call Fiber Optic Installation and Repair Services with B & L Cable Construction, LLC, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on November 20, 2018. The Contract extension will expire on November 20, 2020.
Background: The Communications & Information Systems (CIS) Department has requested that the Commission extend the contract for On-call Fiber Optic Installation and Repair Services with B & L Cable Construction, LLC, that was awarded on November 20, 2018 for an additional twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid. The vendor, B & L Cable Construction, LLC, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The proposed Contract extension will expire on November 20, 2021. Award Listing and Contract are attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/03/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A