Meeting Type: BCC Regular Meeting
Meeting Date: 10/15/2019
Item Status: New
From: Zachary M. Hood, EMA Director
Submitted by: Danon Smith, Planning & Grants Division
______________________________________________________________________
ITEM TITLE
Title
Fiscal Year 2020 Emergency Management Performance Grant (EMPG) Federal Share and State Share Agreements
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Cooperative Agreements with the Alabama Emergency Management Agency providing $66,419.00 in Emergency Management Performance Grant (EMPG) FEDERAL Share funds (Federal funds passed through the State) to the Baldwin County Emergency Management Agency. The period of performance for this grant is October 1, 2019, to September 30, 2020; and
2) Approve the Cooperative Agreements with the Alabama Emergency Management Agency providing $4,334.00 in Emergency Management Performance Grant (EMPG) STATE Share funds (Director Salary Supplement / incentive for maintaining Certified Local Emergency Manager Status). The period of performance for this grant is October 1, 2019, to September 30, 2020; and
3) Authorize the Chairman to execute the EMPG Agreements and any related documents for both the Federal and State EMPG Agreements.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Emergency Management Performance Grant (EMPG) funds are received on an annual basis and are used to support viable emergency management programs at the state and local levels of government. The Alabama Emergency Management Agency is the State Administrative Agency for these funds. The Federal Share supports programmatic elements of local emergency management agencies. The State Share/Salary Supplement is awarded for the Baldwin County EMA Director maintaining Certified Local Emergency Manger (CLEM) status through the Alabama Emergency Management Agency. See Alabama Code Title 31. Military Affairs and Civil Defense § 31-9-62 (c).
FINANCIAL IMPACT
Total cost of recommendation: $66,419.00 Federal Share, and $4,334.00 State Share - offset by grant revenue
Budget line item(s) to be used: Revenue posts to 1.44300.52300; expenses post to various accounts within Cost Center 52300
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: No
Individual(s) responsible for follow up: Administration and EMA Planning & Grants Division Manager
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration:
Prepare correspondence and obtain Chairman’s signature Three (3) originals of both the Federal and State Share Agreement Documents.
Retain one (1) copy for BCC Administration records, send one (1) copy to EMA (Danon Smith) at danon.smith@baldwincountyal.gov, and mail Six (6) total Originals (3) Federal and (3) State to:
Ms. Leigh McKee
Alabama Emergency Management Agency
Post Office Drawer 2160
Clanton, Alabama 35046-2160
EMA Planning & Grants Coordinator:
Manage grant activities and submit reimbursement claims and quarterly reports to AEMA.
Additional instructions/notes: N/A