Meeting Type: BCC Regular Meeting
Meeting Date: 11/17/2020
Item Status: New
From: Wanda Gautney, Purchasing Director; Terri Graham, Solid Waste Director; Joey Nunnally, County Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Amendment No. 3 to the Contract for Competitive Bid #WG18-18 - Pre-Event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Approve Amendment No. 3 to the Contract between Baldwin County Commission and CrowderGulf, LLC, for the Pre-Event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County, to Extract or Grind in place Hazardous Stumps from County owned property (other than Rights-of-Ways) as per the attached Amendment.
End
BACKGROUND INFORMATION
Previous Commission action/date:
03/20/2018 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Pre-Event Debris Removal & Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
04/17/2018 meeting: Made Addendum #1, which includes three (3) changes to the bid specifications for the Pre-Event Debris Removal & Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County, part of the April 17, 2018, official record of the Baldwin County Commission.
05/15/2018 meeting: Awarded Bid #WG18-18 - Pre-Event Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County to the lowest responsible bidder, which met all the specifications, CrowderGulf, LLC, as per the attached bid tabulation and authorized the Chairman to execute the Contract. (Contract shall be effective and commence immediately upon the same date as its full execution.)
03/17/2020 meeting: Extend Competitive Bid #WG18-18 - Pre-Event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County, with CrowderGulf, LLC, for an additional twelve (12) months at the same prices, terms and conditions stated in the original bid specifications that was awarded on May 15, 2018. The Contract extension will expire on May 15, 2021.
10/06/2020 meeting: Approved Amendment No. 1 to the Contract between Baldwin County Commission and CrowderGulf, LLC, for the Pre-Event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County, in the amount of $6.45 per pound to pick-up and haul household hazardous waste to disposal locations.
11/03/2020 meeting: Approved Amendment No. 2 to the Contract between Baldwin County Commission and CrowderGulf, LLC, for the Pre-Event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County, in the amount of $2.45 per cubic yard to clarify processing the C&D Mixed Debris by grinding or compaction.
Background: CrowderGulf, LLC, has submitted Amendment No. 3 for Commission approval to the current Contract for the County’s Pre-Event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County. The Amendment is for “Extracting or Grinding” in place Hazardous Stumps from County owned property (other than Rights-of-Ways) to meet the FEMA guidelines.
FINANCIAL IMPACT
Total cost of recommendation: Unknown
Budget line item(s) to be used: Emergency Reserve/FEMA reimbursed in a declared emergency.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/17/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A