Meeting Type: BCC Regular Meeting
Meeting Date: 12/1/2020
Item Status: New
From: Wayne Dyess, County Administrator
Submitted by: Anu Gary, Administrative Services Manager
______________________________________________________________________
ITEM TITLE
Title
Resolution #2021-026 - Designation of Alabama Secretary of State as Agent for Voter File Maintenance Program - Act No. 95-769
Body
STAFF RECOMMENDATION
Recommendation
Adopt Resolution #2021-026, which appoints the Alabama Secretary of State to serve as the Baldwin County Commission's agent for the purposes of paying postage costs necessary for the mailing of certain notices to voters as required by Code of Alabama 1975 section 17-4-31, and collecting reimbursements for such costs from the Alabama State Elections Fund as provided for by Code of Alabama 1975, section 17-4-31, and, furthermore, authorizes the Chairman and members of the Baldwin County Commission to execute an Agency Agreement between the Alabama Secretary of State and the Baldwin County Commission related to the aforesaid.
The Agency Agreement shall commence upon full execution between the parties and remain in effect until terminated.
End
BACKGROUND INFORMATION
Previous Commission action/date: April 19, 2016 - BCC approved Resolution #2016-067 and Agency Agreement. (This Agency Agreement is approved every four years after General Election.)
Background: The Secretary of State has requested that the Baldwin County Commission execute the attached Resolution and Agency Agreement which authorize the Secretary of State's Office to act as the County's agent for the purposes of paying postage required for the mailing of National Voter Registration Act (NVRA) voter notices for voter file maintenance as required by the Code of Alabama 1975, section 17-4-30.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: TIME SENSITIVE - Due to SOS Office by December 9, 2020, 4:00 p.m.
Individual(s) responsible for follow up: Administration - Mail Correspondence with Resolution and original executed Agreement to Secretary of State Office.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Must be emailed no later than December 9, 2020, at 4:00pm.
Mr. Jeff Elrod
Supervisor of Voter Registration
Office of Secretary of State John H. Merrill
600 Dexter Avenue
Montgomery, Alabama 36130
Jeff.Elrod@sos.alabama.gov
Cc: Clay.Helms@sos.alabama.gov
David.Brewer@sos.alabama.gov
Baldwin County Board of Registrars - Chairperson, Betty Sweet
Additional instructions/notes: Keri Green/Victoria Key - Mark previous (April 19, 2016) Agreement with SOS inactive on BCAP.